Sales Administrator

Macroom Motors; Macroom; On-site; EUR 32,000 - 37,000; Full time

Benefits offered by this job

Bike to work scheme

Company events

Company pension

Employee assistance program

On-site parking

Sick pay

Job summary

Macroom Motors invites applications for a Sales Administrator to support daily dealership operations and sales administration.

The role focuses on invoicing, deposits, grant claims, SEAI applications, debtor follow-up, and robust filing. You will help improve processes and provide cross-departmental support, including reception duties.

Qualifications

• Previous experience in vehicle sales administration or dealership administration.
• Fluent English and strong communication skills.
• Excellent customer service and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Confident with Microsoft Office and dealership software.

Responsibilities

• Vehicle sales invoicing and taking deposits/payments.
• Assisting with grant claims for disabled drivers and SEAI grant applications.
• Managing debtor follow-up and filing systems for vehicles, customers, and finance docs.
• Identifying process improvement opportunities and supporting admin across departments, including reception.

Skills

Organisational skills

Customer service

Multitasking

MS Office

CRM systems

Dealership management systems

Fluent English

Tools

ADP Kerridge

CRM systems

Job description

Macroom Motors began operating as a Toyota Franchise in 1975 and proudly continues to do so as one of the largest dealers in the country. At Macroom Motors we always aim to provide the highest standard of service for our customers, both in sales and aftersales.

We are seeking an organised and proactive Sales Administrator to support the smooth day-to-day operation of our dealership. You will play a vital role in supporting the sales department by managing the administration associated with the sale and delivery of vehicles, ensuring every transaction is completed accurately and efficiently.

Key responsibilities:

• Vehicle sales invoicing
• Taking customer deposits & payments
• Assisting disabled drivers with grant claims
• SEAI grant applications
• Debtor follow up
• Maintain accurate filing systems for vehicle, customer, and finance documentation.
• Identify opportunities to improve administrative processes and support continuous improvement initiatives.
• Assist with general office administration and provide support to other departments when required including Reception cover.

About You

We're looking for someone who thrives in a fast-paced dealership environment and enjoys balancing customer interaction with detailed administrative work.

The successful candidate will demonstrate:

• Previous experience in vehicle sales administration, dealership administration, or a similar administrative role.
• Speak Fluent English
• Excellent customer service and communication skills.
• Strong organisational skills with exceptional attention to detail.
• The ability to manage multiple priorities and work to tight deadlines.
• Confidence using Microsoft Office, CRM systems, and dealership management systems (experience with ADP/Kerridge is an advantage).
• The ability to work independently while contributing positively to a team environment.
• A professional, positive, and flexible attitude.

Pay: €32,000.00-€37,000.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• Employee assistance program
• On-site parking
• Sick pay

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person