Remote Executive Assistant to CEO | Travel & Calendar

Replika; Ireland; Remote; EUR 46,000 - 66,000; Full time

Benefits offered by this job

Fully remote

Flexible schedule

Generous vacation policy

Job summary

Replika is hiring an experienced Executive Assistant/Operations Coordinator to support the CEO and VP of Ops in a fast-paced, fully remote setting. You will manage calendars, communications, travel, visas and vendor coordination across multiple time zones, while maintaining CEO voice in written correspondence.

You will own critical tasks, provide proactive status updates, and help keep hiring and daily operations running smoothly in a rapidly growing company.

Qualifications

• 3–5+ years as an EA, PA or operations coordinator to a founder or C-level executive.
• Exceptional written English, and the range to write in someone else's voice.
• Ability to manage a fast-paced, small company environment and multiple time zones.

Responsibilities

• Own the CEO's calendar and inbox. Protect the time, prepare him for what's on it, and ensure external meetings are confirmed and real.
• Brief him before he asks. Prepare briefs for meetings, including who is attending and key questions.
• Provide status updates that deliver answers upfront, reducing follow-up questions.
• Run immigration and travel end to end: visas, document packs, coordination with counsel, travel logistics.
• Handle ad hoc items from the CEO or VP of Ops: deliveries, vendors, documents, and sign-offs.
• Read across Slack to spot blockers and take ownership to keep projects moving.
• Write on behalf of the CEO when asked, in his voice and style.
• Keep hiring moving across timezones and manage ATS hygiene.
• Close tasks in the original thread so the requester stays informed.

Skills

EA experience

Operations coordination

Discretion

Prioritization

Tools

Google Workspace

Slack

Notion

Zoom

Job description

Replika is hiring an experienced Executive Assistant/Operations Coordinator to support the CEO and VP of Ops in a fast-paced, fully remote setting. You will manage calendars, communications, travel, visas and vendor coordination across multiple time zones, while maintaining CEO voice in written correspondence.

You will own critical tasks, provide proactive status updates, and help keep hiring and daily operations running smoothly in a rapidly growing company.