Senior Executive Assistant - Remote, Strategic Exec Support

Veta-Virtual; Ireland; Remote; EUR 67,000 - 106,000; Full time

Benefits offered by this job

Remote work

Paid vacation

Competitive pay

Job summary

Veta Virtual is seeking a Senior Executive Assistant to support the founder and COO of a fast-growing fintech/cryptocurrency client in a fully remote, international setting. This role goes beyond scheduling, handling calendars, travel, correspondence, and confidential matters to keep leadership organized and focused.

You will manage meetings, prepare materials, coordinate across departments, and maintain meticulous records daily with a proactive, discreet, and detail-oriented approach.

Qualifications

• 2–5 years of experience in administrative or executive support.
• Experience supporting senior leaders or executives preferred.
• Strong organizational and communication skills.

Responsibilities

• Provide daily administrative support to founder and COO, anticipating needs.
• Manage complex calendars and coordinate internal/external meetings.
• Coordinate end-to-end meeting logistics and prep materials.
• Prepare meeting agendas, take notes, and track action items.
• Handle travel arrangements, expense reports, and reimbursements.
• Maintain organized electronic files and executive documentation.
• Communicate with internal and external stakeholders professionally.
• Support special projects and cross-department collaboration.

Skills

Calendar management

Organization & time management

Communication (written & verbal)

Discretion & confidentiality

AI tools for drafting

Tools

Microsoft Office Suite

Job description

Veta Virtual is seeking a Senior Executive Assistant to support the founder and COO of a fast-growing fintech/cryptocurrency client in a fully remote, international setting. This role goes beyond scheduling, handling calendars, travel, correspondence, and confidential matters to keep leadership organized and focused.

You will manage meetings, prepare materials, coordinate across departments, and maintain meticulous records daily with a proactive, discreet, and detail-oriented approach.