Receptionist

John O'Callaghan Limited; Leinster; On-site; EUR 25,000 - 35,000; Full time

Job summary

John O'Callaghan Limited in Leinster, Ireland is seeking a dedicated Receptionist to manage incoming calls and emails while providing exceptional service. The role includes welcoming visitors and maintaining the reception area’s cleanliness. Applicants should possess strong communication skills, be organized, and have experience in an office environment.

This is a full-time, permanent position with a focus on teamwork and administrative support. Knowledge of Microsoft Office is essential.

Qualifications

• Experience of working in an office environment essential.
• Professional attitude and appearance needed.
• Excellent communication and interpersonal skills required.

Responsibilities

• Manage incoming calls and emails professionally.
• Welcome visitors and ensure they are met by their host.
• Maintain a safe and clean reception area.

Skills

Customer service skills

Strong communication skills

Organisational skills

Ability to multitask

Microsoft Office proficiency

Job description

Job Title: Receptionist

Job Summary

Receptionist for John O’Callaghan Ltd, an expanding accountancy and tax consultancy practice based in Market Square, Dundalk, Co Louth.

Duties & Responsibilities

• Managing incoming calls and emails, providing timely and professional responses to enquiries
• Responsible for all visitors to the office, from initial welcome to ensuring they are met by their host
• Carrying out incoming and outgoing post duties as necessary, including responsibility for all deliveries/parcels received at the main reception desk
• Ordering supplies and maintaining inventory levels eg stationery, catering supplies etc.
• Maintaining a safe & clean reception area, ensuring lay out is tidy and welcoming materials are replenished
• Support senior team members administratively - client correspondence, maintain appointment diary, maintain database, filing and reporting
• Scan all documents coming into the office including scanning of client vat & accounting information in a timely manner

Person Specification

• Experience of working in an office environment essential
• Professional attitude and appearance
• Excellent customer service skills
• Strong communication (verbal & written) and interpersonal skills with a strong customer focus both internally and externally
• Good organisational & administration skills and ability to prioritise workload efficiently
• Working knowledge of Microsoft Office products including MS Word, Excel, and Outlook
• Ability to multitask
• Ability to work as part of a team

Job Types: Full-time, Permanent

Work Location: In person