Purchasing & Vendor Management Support

jci; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

Collaborating with production, engineering, quality and finance teams, you will help drive continuous improvement in procurement workflows and supplier performance.

Qualifications

• 2-3 years experience in an administrative, procurement or supply chain role.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with ERP systems.
• Strong numerical accuracy and data management skills.
• High attention to detail and accuracy in data and documentation.
• Strong organisational and multitasking abilities in a fast-paced environment.
• Excellent communication and collaboration across functions.
• Analytical thinker with proactive problem-solving approach.
• Sense of ownership, accountability and process discipline.

Responsibilities

• Assist with issuing, monitoring and maintaining purchase orders per procurement policy.
• Coordinate with suppliers to confirm order details, delivery timelines and address delays.
• Support vendor onboarding and ensure documentation meets internal and external standards.
• Maintain procurement files, records and databases for audit readiness and traceability.
• Prepare and distribute procurement reports and dashboards for management review.
• Support supplier communications regarding order status and documentation requirements.
• Coordinate meetings, agendas and minutes; support system implementation and improvements.
• Identify opportunities to improve procurement workflows and data integrity.
• Collaborate with production, engineering, quality and finance to ensure smooth procurement operations.

Skills

MS Office

ERP systems

Data management

Attention to detail

Organisational skills

Communication

Analytical thinking

Problem solving

Ownership

Job description

Purchasing & Vendor Management Support

Silent Aire - Dublin

What you will do

• Assist with issuing, monitoring and maintaining of purchase orders in line with corporate procurement policies
• Coordinate with suppliers to confirm order details, delivery timelines, and resolve any discrepancies or delays
• Support vendor onboarding and ensure all documentation is compliant with internal and external standards
• Maintain accurate and up to date procurement files, records and databases to support audit readiness and traceability
• Prepare and distribute regular procurement reports and dashboards for management review

How you will do it

• Support ongoing supplier communications regarding order status, documentation requirements, and issue resolution
• Coordinate meetings, prepare agendas, and document minutes as required
• Support system implementation and continuous improvement initiatives across the procurement function
• Identify opportunities to enhance administrative efficiency and data integrity within procurement workflows
• Work closely with production, engineering, quality and finance teams to ensure smooth procurement operations

What we look for

• Minimum 2-3 years experiences in an administrative, procurement, or supply chain role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP systems
• Strong numerical accuracy, data management, and reporting capabilities
• High attention to detail and accuracy in both data and documentation
• Strong organisational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal abilities for cross-functional collaboration
• Analytical thinker with a proactive approach to problem solving
• Strong sense of ownership, accountability, and process discipline

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