Supply Chain Administrator

Brightwater Recruitment; Dublin; On-site; EUR 40,000 - 45,000; Full time

Job summary

Brightwater Recruitment is seeking an experienced Supply Chain Operations & Administrative Specialist to join their Irish team in Dublin. The role is fully onsite in Dublin 12, a long-term temporary position with view to permanency, focusing on purchase orders, ERP transactions, inventory control and close collaboration with a small local team.

You will manage ~15 POs/day and ~14 ERP transactions/day, oversee stock movements, ensure data accuracy, and contribute to audits and customer meetings.

Qualifications

• Five years' experience in an administrative operational, or back-office support role.
• Experience in supply chain management, logistics, warehouse operations or inventory management.
• Ability to work in a small team/startup-style environment within a global corporate framework.
• Proficiency with ERP systems for data entry, tracking and transaction processing.

Responsibilities

• Validate incoming purchase orders (~15 POs/day), coordinate quotes and pricing details, handle PO revisions, communicate delivery statuses and resolve customer inquiry issues.
• Create and process daily ERP transactions (~14 transactions/day), track document statuses, coordinate internal approvals and ensure absolute data accuracy.
• Track inventory movement, oversee parts receiving and issuing (~120 parts/day), reconcile physical stock against ERP records, and coordinate shipping, receiving, and urgent order fulfillment.
• Perform internal control checks, review documentation, prepare audit evidence, maintain inventory reconciliation records and track corrective action items.
• Attend customer meetings to review delivery status, clarify requirements, discuss pricing/quotation details and execute follow‑up action items.

Skills

ERP systems

Communication

Organisational skills

Attention to detail

Self-motivation

Tools

SAP

Oracle

NetSuite

Job description

Supply Chain Operations & Administrative Specialist

Fully Onsite in Dublin 12 - Long-Term Temporary Position with view for permanency - €40,000-€45,000 per annum

About the Role

We are seeking an experienced administrative professional with a background in supply chain, logistics or warehouse coordination to join our client’s team as an SCM Specialist.

While our client is an established, globally owned business expanding its European presence, their Ireland office is still lean and agile. You will be joining a small, tight-knit local team as the second employee in their Irish office. This role offers the stability of a global parent company combined with the dynamic, hands‑on environment of a growing site where your work has direct impact on their daily operations.

Key Responsibilities

• Validate incoming purchase orders (~15 POs/day), coordinate quotes and pricing details, handle PO revisions, communicate delivery statuses and resolve customer inquiry issues.


• Create and process daily ERP transactions (~14 transactions/day), track document statuses, coordinate internal approvals and ensure absolute data accuracy.


• Track inventory movement, oversee parts receiving and issuing (~120 parts/day), reconcile physical stock against ERP records, and coordinate shipping, receiving, and urgent order fulfillment.


• Perform internal control checks, review documentation, prepare audit evidence, maintain inventory reconciliation records and track corrective action items.


• Attend customer meetings to review delivery status, clarify requirements, discuss pricing/quotation details and execute follow‑up action items.

Qualifications & Requirements

• Five years' experience in an administrative operational, or back-office support role.


• Previous experience or exposure to supply chain management, logistics, warehouse operations or inventory management.


• High degree of self‑motivation, adaptability and comfort working in a small team/startup‑style environment within a broader global corporate framework.


• Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite) for data entry, tracking and transaction processing.


• Strong organisational skills with high attention to detail for inventory reconciliation and audit compliance.


• Excellent written and verbal communication skills for direct customer interaction and global team collaboration.

Remuneration & Working Structure

• Salary: €40,000 – €45,000 paid hourly via Brightwater


• Working Hours: Monday to Friday, 8:30 AM – 5:30 PM