Purchasing Administrator at Vision Contracting

Vision Contracting; Cork; On-site; EUR 35,000 - 52,000; Full time

Job summary

Vision Contracting in Ireland seeks a Purchasing Administrator to manage procurement processes, issue POs, coordinate with suppliers, and ensure invoices match purchase orders. The role supports the purchasing team, maintains records, and ensures compliance with company policies and industry regulations.

Ideal candidates have relevant procurement qualifications, ERP experience, and strong communication skills to handle multiple orders and deadlines in a fast-paced construction environment.

Qualifications

• Relevant qualification in procurement, supply chain management, or related field.
• Experience in purchasing or procurement in construction preferred.
• Familiarity with ERP systems and MS Office.

Responsibilities

• Prepare, review, and process purchase orders.
• Verify delivery dockets and resolve discrepancies with suppliers.
• Maintain records of goods ordered and received.
• Schedule deliveries to ensure timely fulfilment.
• Monitor quality of procured items and address issues.
• Stay informed about procurement trends and best practices.
• Process invoices with PO accuracy for month-end payments.
• Resolve supplier discrepancies promptly.

Skills

Purchasing processes

Supplier management

Procurement best practices

Communication

Documentation accuracy

Deadline management

Education

Procurement qualification

Business administration

Tools

ERP systems

Microsoft Office

Excel

Job description

This Full time on site position offers great opportunities for career growth.

Job Summary

The Purchasing Administrator plays a key role in managing procurement processes to ensure the timely and cost-effective acquisition of materials and supplies. They support the purchasing team by maintaining records, coordinating with suppliers, and ensuring compliance with company policies and industry regulations.

Key Activities

• Prepare, review, and process purchase orders.
• Verify and process delivery dockets, addressing discrepancies and shortages with suppliers.
• Maintain accurate records of goods ordered and received.
• Schedule deliveries to ensure timely order fulfilment.
• Monitor the quality of procured items and resolve any issues as they arise.
• Stay informed about procurement trends and best practices.
• Generate system purchase orders and coordinate with relevant suppliers.
• Process invoices, ensuring accuracy against purchase orders for end-of-month payments.
• Address and resolve any discrepancies that arise.

Competencies

• Understanding of purchasing processes, supplier management, and procurement best practices.
• Ensuring accuracy in purchase orders, invoices, and supplier documentation.
• Ability to manage multiple orders, deadlines, and supplier communications efficiently.
• Strong verbal and written communication for coordinating with suppliers, internal teams, and stakeholders.
• Identifying and resolving procurement discrepancies, shortages, or delivery issues.
• Understanding budgets, cost control, and invoice processing.
• Experience with procurement software, ERP systems, and Microsoft Office (Excel, Word, Outlook).
• Familiarity with construction materials, supply chains, and industry regulations.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Education & Experience

• Relevant qualification in procurement, supply chain management, business administration, or a related field (preferred but not always required).
• Experience in purchasing, procurement, or administrative roles, preferably within the construction industry.
• Familiarity with procurement software, ERP systems, and Microsoft Office (Excel, Word, Outlook).
• Knowledge of construction materials and supply chain processes is an advantage.
• Strong understanding of financial processes, including invoice matching and cost control.
• Proven ability to manage supplier relationships and resolve procurement issues efficiently.