Purchasing and Stock Specialist

Collins McNicholas Recruitment & HR Services Group; Clara; On-site; EUR 28,000 - 40,000; Full time

Job summary

Collins McNicholas Recruitment & HR Services Group in Ireland is seeking a Purchasing & Stock Administrator to support procurement, stock management and commercial operations. This role focuses on detail, analysis and supplier coordination across functions.

You will monitor stock levels, place purchase orders and maintain ERP records (SAP). Strong Excel skills and collaboration with Sales, Warehouse and Accounts will be essential.

Qualifications

• Experience in purchasing, procurement or stock management.
• Strong numerical and analytical skills.
• Excellent written and verbal communication; highly organised and detail oriented.

Responsibilities

• Monitor stock levels and place purchase orders in line with company requirements.
• Maintain accurate ERP and database records including products, pricing and supplier lead times.
• Liaise with suppliers to ensure orders and shipments are delivered on time and to specification.
• Support forecasting and inventory planning considering demand, seasonality, pricing and lead times.
• Prepare and analyse purchasing, stock and supplier performance reports.
• Support procurement activities including sourcing, pricing and supplier negotiations.

Skills

Stock management experience

Analytical thinking

Attention to detail

Tools

SAP ERP

Microsoft Excel

Job description

The Job

We are looking for a Purchasing & Stock Administrator to support our procurement, stock management and commercial operations. This is a detail-focused, analytical role involving supplier management, stock control, forecasting and cross-functional collaboration.

Key Responsibilities

• Monitor stock levels and place purchase orders in line with company requirements.
• Maintain accurate ERP and database records, including products, pricing and supplier lead times.
• Liaise with suppliers to ensure orders and shipments are delivered on time and to specification.
• Support forecasting and inventory planning, taking account of demand, seasonality, pricing and lead times.
• Prepare and analyse purchasing, stock and supplier performance reports.
• Support procurement activities, including sourcing, pricing and supplier negotiations.
• Monitor supplier performance in relation to quality and delivery requirements.
• Coordinate with Sales, Warehouse, Accounts and QA teams to resolve operational issues.
• Support new supplier and product approvals, including specifications, regulatory requirements and artwork.
• Assist with stock counts, reconciliation and inventory accuracy.
• Identify opportunities to improve purchasing processes, procedures and ERP functionality.
• Manage incoming calls and emails professionally and efficiently.
• Provide general administrative and project support to the Purchasing team.

Requirements

• Previous experience in purchasing, procurement or stock management.
• Commercially aware with strong numerical and analytical skills.
• Experience using an ERP system, ideally SAP.
• Experience with stock control, cycle counting and reconciliation.
• Strong Microsoft Office skills, particularly Excel.
• Excellent written and verbal communication skills.
• Highly organised, methodical and attentive to detail.
• Able to prioritise and meet deadlines in a fast-paced environment.
• Confident working across multiple departments and managing competing priorities.
• A proactive approach to identifying and improving processes.
• Understanding of lean principles would be advantageous.