Purchasing Support Administrator

CMS Distribution; Kiltimagh; On-site; EUR 25,000 - 38,000; Full time

Job summary

CMS Distribution in Ireland is seeking a Purchasing Support & Inventory Administrator to perform administrative tasks within the purchasing process and help maintain inventory levels.

You will process purchase orders using SAP ERP, liaise with vendors to ensure accurate fulfilment, coordinate stock transfers, and maintain master data and pricing. Strong Excel, SAP/Qlik familiarity, and teamwork are essential.

Qualifications

• Experience with purchase orders and procurement processes.
• Proficient in Excel and data accuracy requirements.
• Familiarity with supply chain concepts and vendor management.

Responsibilities

• Process purchase orders to vendors using SAP ERP.
• Coordinate stock transfers between CMS plants and warehouses.
• Liaise with stakeholders on pricing and stock availability.
• Ensure compliance with incoterms and vendor requirements.

Skills

Attention to detail

Vendor relationship management

Multi-tasking

Under pressure

Team collaboration

Flexibility/adaptability

Tools

SAP

Excel

Qlik

Job description

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

Job description:

Job Purpose Summary

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouse.

Skills & Personal Attributes

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain