Purchasing Administrator

M&P O'Sullivan Ltd; Cork; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Performance bonus

Job summary

M&P O'Sullivan Ltd is seeking a Purchasing Administrator to join our Trading team in Cork. The role covers end-to-end procurement from placing orders to managing stock levels and supplier communications.

The successful candidate will ensure accurate procurement records, coordinate with vendors, and support inventory control while working closely with internal stakeholders in a fast-paced environment.

Qualifications

• 2+ years in a similar purchasing role.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Process purchase orders including verifying specifications, pricing and delivery dates.
• Coordinate with vendors to ensure timely delivery of goods and services.
• Maintain records of procurement transactions: POs, receipts, invoices, pricing and delivery reports.
• Monitor inventory levels and coordinate with suppliers to ensure adequate stock.
• Answer inquiries from internal stakeholders regarding orders and delivery status.
• Prepare reports on purchasing activity and inventory levels.
• Ensure compliance with procurement policies and procedures.
• Other duties as assigned.

Skills

Analytical thinking

Communication skills

Interpersonal skills

Independent and team work

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Job description

Job Description

M&P O'Sullivan are seeking a highly motivated Purchasing Administrator to join our Trading team. The successful candidate will be responsible for supporting the Trading department in all aspects of purchasing, from order placement to inventory management. The Purchasing Administrator will work closely with vendors, suppliers, and internal stakeholders to ensure timely delivery of goods and services, and to maintain accurate records of procurement transactions.

Responsibilities

• Process purchase orders, including verifying specifications, pricing, and delivery dates.
• Coordinate with vendors and suppliers to ensure timely delivery of goods and services.
• Maintain accurate records of procurement transactions, including purchase orders, receipts, invoices, pricing, bonuses and delivery reports.
• Monitor inventory levels and coordinate with suppliers to ensure adequate stock levels.
• Respond to inquiries from internal stakeholders regarding purchase orders and delivery status.
• Prepare reports on purchasing activity and inventory levels.
• Ensure compliance with company procurement policies and procedures.
• Other duties as assigned.

Qualifications

• 2+ years of experience in similar role.
• Strong analytical and problem‑solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and organizational skills.
• Ability to work in a fast‑paced environment and manage multiple tasks simultaneously.

Additional Pay

• Performance bonus

Benefits

• On‑site free parking.
• Staff training/Educational Assistance (if deemed applicable to one’s role and to better that role).
• Performance related bonus/KPI.
• Referral Program of €250.
• Progression opportunities.
• 10% Employee discount.
• Company Sick pay scheme.
• (5 days SSP for <2yrs service or less. 10 days company sick pay scheme for 2yrs-10yrs service).
• 20 days 10yrs-15yrs & 25days for 15yrs service & beyond).
• Perfect attendance incentive scheme. (€634 full attendance, €507 for 1 day absence, €380 for 2 days absence & €253 for 3 days absence)
• Acknowledgement & reward of service anniversary by means of a gift and/or additional days leave.
• Bike to Work Scheme.
• Upon successful completion of your training period, you may work from home one day per week, subject to operational requirements and agreement with your manager.