Purchasing Administrator

Vision Contracting; Cork; On-site; EUR 26,000 - 38,000; Full time

Job summary

Vision Contracting is seeking a Purchasing Administrator to support procurement activities, manage records, and coordinate with suppliers in a busy construction environment. You will help ensure timely orders and accurate documentation to support project delivery.

The role emphasizes accuracy in orders, invoices, and supplier communications, with experience in ERP and MS Office being advantageous for efficient processing.

Qualifications

• Knowledge of purchasing processes and supplier documentation.
• Experience with ERP systems and invoice matching.
• Familiarity with procurement software and MS Office.

Responsibilities

• Prepare, review, and process purchase orders.
• Verify delivery dockets and address discrepancies with suppliers.
• Maintain records of goods ordered and received.
• Schedule deliveries to ensure timely order fulfilment.
• Monitor quality of procured items and resolve issues.

Skills

Purchasing processes

Supplier management

Invoice processing

ERP systems

Microsoft Office

Education

Procurement qualification

Tools

ERP systems

Excel

Word

Outlook

Job description

Job Title: Purchasing Administrator

Reports To: Purchasing Manager

Job Summary

The Purchasing Administrator plays a key role in managing procurement processes to ensure the timely and cost-effective acquisition of materials and supplies. They support the purchasing team by maintaining records, coordinating with suppliers, and ensuring compliance with company policies and industry regulations.

Key Activities

• Prepare, review, and process purchase orders.
• Verify and process delivery dockets, addressing discrepancies and shortages with suppliers.
• Maintain accurate records of goods ordered and received.
• Schedule deliveries to ensure timely order fulfilment.
• Monitor the quality of procured items and resolve any issues as they arise.
• Stay informed about procurement trends and best practices.
• Generate system purchase orders and coordinate with relevant suppliers.
• Process invoices, ensuring accuracy against purchase orders for end-of-month payments.
• Address and resolve any discrepancies that arise.

Competencies

• Understanding of purchasing processes, supplier management, and procurement best practices.
• Ensuring accuracy in purchase orders, invoices, and supplier documentation.
• Ability to manage multiple orders, deadlines, and supplier communications efficiently.
• Strong verbal and written communication for coordinating with suppliers, internal teams, and stakeholders.
• Identifying and resolving procurement discrepancies, shortages, or delivery issues.
• Understanding budgets, cost control, and invoice processing.
• Experience with procurement software, ERP systems, and Microsoft Office (Excel, Word, Outlook).
• Familiarity with construction materials, supply chains, and industry regulations.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Education & Experience

• Relevant qualification in procurement, supply chain management, business administration, or a related field (preferred but not always required).
• Experience in purchasing, procurement, or administrative roles, preferably within the construction industry.
• Familiarity with procurement software, ERP systems, and Microsoft Office (Excel, Word, Outlook).
• Knowledge of construction materials and supply chain processes is an advantage.
• Strong understanding of financial processes, including invoice matching and cost control.
• Proven ability to manage supplier relationships and resolve procurement issues efficiently.