Purchasing and Stock Specialist

Collins McNicholas Recruitment & HR Services Group; Clara; On-site; EUR 32,000 - 42,000; Full time

Job summary

Collins McNicholas Recruitment & HR Services Group is seeking a detail-focused Purchasing & Stock Administrator to support procurement, stock management and commercial operations. You will manage supplier interactions, forecast demand and maintain accurate ERP records.

The role requires strong numerical and analytical skills, experience with ERP systems (preferably SAP), and advanced Excel capabilities. You will collaborate across Sales, Warehouse, Accounts and QA to ensure on-time delivery and

Qualifications

• Previous experience in purchasing, procurement or stock management.
• Commercially aware with strong numerical and analytical skills.
• Experience using an ERP system, ideally SAP.
• Experience with stock control, cycle counting and reconciliation.
• Strong Microsoft Office skills, particularly Excel.
• Excellent written and verbal communication skills.
• Highly organised, methodical and attentive to detail.
• Able to prioritise and meet deadlines in a fast-paced environment.
• Confident working across multiple departments and managing competing priorities.
• A proactive approach to identifying and improving processes.
• Understanding of lean principles would be advantageous.

Responsibilities

• Monitor stock levels and place purchase orders.
• Maintain ERP and database records for products, pricing and lead times.
• Liaise with suppliers to ensure on-time delivery and specifications.
• Support forecasting and inventory planning considering demand and seasonality.
• Prepare and analyse purchasing, stock and supplier performance reports.
• Support procurement activities including sourcing and negotiations.
• Monitor supplier performance on quality and delivery.
• Coordinate with Sales, Warehouse, Accounts and QA to resolve issues.
• Assist with supplier/product approvals and regulatory requirements.
• Aid stock counts, reconciliation and inventory accuracy.
• Identify opportunities to improve purchasing processes and ERP functionality.
• Handle incoming calls and emails professionally.
• Provide general administrative and project support to Purchasing team.

Skills

Purchasing

Procurement

Stock management

ERP SAP

Excel

Analytical skills

Communication

Organised

Prioritisation

Process improvement

Tools

SAP ERP

ERP system

Job description

We are looking for a Purchasing & Stock Administrator to support our procurement, stock management and commercial operations. This is a detail-focused, analytical role involving supplier management, stock control, forecasting and cross-functional collaboration.

Key Responsibilities

• Monitor stock levels and place purchase orders in line with company requirements.
• Maintain accurate ERP and database records, including products, pricing and supplier lead times.
• Liaise with suppliers to ensure orders and shipments are delivered on time and to specification.
• Support forecasting and inventory planning, taking account of demand, seasonality, pricing and lead times.
• Prepare and analyse purchasing, stock and supplier performance reports.
• Support procurement activities, including sourcing, pricing and supplier negotiations.
• Monitor supplier performance in relation to quality and delivery requirements.
• Coordinate with Sales, Warehouse, Accounts and QA teams to resolve operational issues.
• Support new supplier and product approvals, including specifications, regulatory requirements and artwork.
• Assist with stock counts, reconciliation and inventory accuracy.
• Identify opportunities to improve purchasing processes, procedures and ERP functionality.
• Manage incoming calls and emails professionally and efficiently.
• Provide general administrative and project support to the Purchasing team.

Requirements

• Previous experience in purchasing, procurement or stock management.
• Commercially aware with strong numerical and analytical skills.
• Experience using an ERP system, ideally SAP.
• Experience with stock control, cycle counting and reconciliation.
• Strong Microsoft Office skills, particularly Excel.
• Excellent written and verbal communication skills.
• Highly organised, methodical and attentive to detail.
• Able to prioritise and meet deadlines in a fast-paced environment.
• Confident working across multiple departments and managing competing priorities.
• A proactive approach to identifying and improving processes.
• Understanding of lean principles would be advantageous.