Purchasing Support Administrator

CMS Distribution; Kiltimagh; On-site; EUR 30,000 - 45,000; Full time

Job summary

CMS Distribution is seeking a detail-oriented Purchasing Support & Inventory Assistant to help manage administrative tasks within the purchasing process and maintain inventory levels. The role involves processing POs in SAP, coordinating with vendors and internal teams, and supporting master data and pricing activities.

Key responsibilities include ensuring timely PO fulfilment, monitoring stock availability, and processing stock transfers between CMS plants.

Qualifications

• Excellent attention to detail.
• Strong communication skills to manage direct relationships with vendors and sales teams.
• Ability to multi-task and understand several vendor procedures.
• Good work ethic with the ability to work to deadline and under pressure.
• Ability to work as part of a team liaising with colleagues to ensure tasks are carried out.
• Flexible with time and adaptable to change.

Responsibilities

• Process purchase orders to vendors using SAP ERP in compliance with internal sign-off processes and vendor requirements.
• Communicate with vendors to ensure swift and accurate fulfilment of the PO.
• Liaise with stakeholders to ensure pricing and stock availability alignment.
• Ensure incoterms are compliant with company and vendor requirements.
• Support maintenance of accurate master data and pricing.
• Respond to queries on the shared inbox within agreed timelines.
• Process stock transfers between CMS plants and liaise with relevant warehouses.

Tools

SAP

Qlik

Excel

Job description

Requisition ID2502-Posted19/08/2026-Kiltimagh

This role will support the Purchasing Support & Inventory Team by undertaking various Administrative Tasks, within the Purchasing Process, to help maintain inventory levels.

Role Responsibilities

• Processing of purchase orders to vendors using SAP ERP, ensuring accuracy and in compliance with internal sign-off processes and vendor requirements.
• Communication with vendors to ensure swift and accurate fulfilment of the PO.
• Liaising with stakeholders to ensure all parties are aligned around pricing and stock availability.
• Ensure financial charges and incoterms are compliant with the company’s and the vendor’s requirements and expectations.
• Support with maintaining accurate master data and pricing
• Respond to queries on the shared inbox in Teamwork Desk within agreed timelines
• Processing of stock transfers between CMS plants and liaising with the relevant warehouses

Skills & Personal Attributes

Skills & Abilities

• Excellent attention to detail
• Strong communication skills to manage direct relationships with vendors and sales teams
• Ability to multi-task and understand several vendor procedures
• Good work ethic with the ability to work to deadline and under pressure
• Ability to work as part of a team liaising with your colleagues to ensure all tasks are carried out
• Flexible with time and adaptable to change

Experience & Knowledge

• Good Excel skills a distinct advantage
• SAP and/or Qlik experience preferable
• Some understanding of supply chain

#INDHP

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.