Accounts Payable Administrator

CMS Distribution; Kiltimagh; On-site; EUR 25,000 - 35,000; Full time

Benefits offered by this job

Competetive Salary

Company Pension Scheme- 5% employer

Job summary

CMS Distribution is seeking an Accounts Payable Administrator to join our Finance team in Kiltimagh, Mayo. This role focuses on processing supplier invoices, maintaining records and supporting vendor administration in a growing business.

You will work with experienced AP professionals to ensure accuracy, reconciliations, and timely payments, while developing your skills in a collaborative environment. A permanent, full-time position with development opportunities is offered.

Qualifications

• Experience in purchase ledger or accounts payable.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise workload and manage multiple tasks.
• Collaborative approach and proactive working style.
• Experience within a finance or administrative environment.
• Minimum 1 year's experience in a finance-related role.
• Experience using SAP for invoice processing.

Responsibilities

• Support the day-to-day processing of purchase ledger invoices for stock and non-stock/service suppliers.
• Complete initial invoice validation checks, ensuring supplier details, invoice numbers, dates, currency information and VAT requirements are accurate.
• Upload invoices and supporting documentation into SAP, ensuring all records are correctly filed and retained.
• Assist with supplier statement requests and support reconciliation activities by matching invoices, credits and payments.
• Log, monitor and escalate supplier queries where appropriate.
• Help progress outstanding invoice approvals by liaising with internal departments.
• Prepare remittance advices for approved manual payments and distribute to suppliers.
• Assist with the onboarding of new vendors, ensuring all required documentation is complete and accurate.
• Maintain vendor master data and identify any missing or inconsistent information.
• Provide general administrative support to the Accounts Payable team, including filing, reporting and holiday cover.
• Support wider Accounts Payable activities and undertake additional tasks as required.

Skills

Purchase Ledger

Accounts Payable

Communication skills

Attention to detail

SAP experience

Organisational skills

Teamwork

Prioritise workload

Finance admin experience

Vendor setup

Tools

SAP

Job description

Job Purpose Summary

Join a Growing Finance Team Where Accuracy, Development and Teamwork Matter. Are you an organised and detail-oriented administrator looking to build your career within finance? Do you enjoy working in a fast-paced environment where no two days are the same?

Accounts Payable Administrator

Location: Kiltimagh, Co. Mayo

Job Type: Full-Time | Permanent

Department: Finance / Accounts Payable

Hours: Mon- Fri 40 hours

We are looking for an Accounts Payable Administrator to join our Finance team in Kiltimagh. This is an excellent opportunity for someone with administration or purchase ledger experience who wants to develop their skills within a supportive and collaborative Accounts Payable function.

As an Accounts Payable Administrator, you will play an important role in supporting the smooth processing of supplier invoices, maintaining accurate records, and assisting with vendor account administration. You'll work closely with experienced Accounts Payable professionals, gaining valuable exposure to finance processes within a dynamic and growing business.

Compensation Data

We believe our people are our greatest asset and are committed to providing a positive, supportive and rewarding working environment.

Benefits Include

• Competetive Salary
• Company Pension Scheme- 5% employer contribution
• Private Medical Insurance
• Employee Assistance Programme (EAP)
• Sick Pay Scheme
• Enhanced Maternity Leave
• Career Development Opportunities
• Supportive Team Environment
• Exposure to a Busy and Growing Finance Function

What You'll Be Doing

• Support the day-to-day processing of purchase ledger invoices for stock and non-stock/service suppliers.
• Complete initial invoice validation checks, ensuring supplier details, invoice numbers, dates, currency information and VAT requirements are accurate.
• Upload invoices and supporting documentation into SAP, ensuring all records are correctly filed and retained.
• Assist with supplier statement requests and support reconciliation activities by matching invoices, credits and payments.
• Log, monitor and escalte supplier queries where appropriate.
• Help progress outstanding invoice approvals by liaising with internal departments.
• Prepare remittance advices for approved manual payments and distribute to suppliers.
• Assist with the onboarding of new vendors, ensuring all required documentation is complete and accurate.
• Maintain vendor master data and identify any missing or inconsistent information.
• Provide general administrative support to the Accounts Payable team, including filing, reporting and holiday cover.
• Support wider Accounts Payable activities and undertake additional tasks as required.

Skills & Personal Attributes / Desirable Experience

• Essential Skills & Attributes
  • Excellent written and verbal communication skills.
  • Strong administration and organisational skills.
  • High level of accuracy and attention to detail.
  • Ability to prioritise workload and manage multiple tasks effectively.
  • Strong interpersonal skills and a collaborative approach.
  • A proactive and methodical working style.
  • Comfortable working as part of a busy team environment.
  • Previous Purchase Ledger or Accounts Payable experience.
  • Experience working within a finance or administrative environment.
  • SAP experience.
  • Minimum 1 year's experience within a finance-related role.

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CMS Distribution is an equal opportunities employer. We welcome applications from all backgrounds and are committed to providing an inclusive recruitment process. If you require any reasonable adjustments, please contact [e-mail].

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro-diversity.