Property & Facilities Admin: Team & Contractor Coordination

Madigan Cunningham Ltd T/A M&C Property; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

HireHive is seeking a capable Property Administrator to join our Dublin-based office. You will act as the first point of contact for the Property Management Department, logging calls and directing inquiries while supporting Property Managers with correspondence and coordination of routine activities.

You will handle queries from residents and management companies, organise maintenance with contractors, manage post, and keep accurate records.

Qualifications

• 2 years administrative experience preferred.
• Proficient in spreadsheets and word processing.
• Strong organization and communication skills required.
• Ability to work on own initiative and as part of a team.

Responsibilities

• Act as a first point of contact for Property Management Dept, logging and directing calls.
• Support Property Managers by sending circulars or correspondence and organising activities (meter readings, lighting repairs).
• Deal with queries between residents, tenants and management companies.
• Coordinate maintenance issues and arrange contractor appointments.
• Follow up on contractor jobs logged by property managers.
• Arrange meetings and AGMs/EGMS as required.
• Order fobs & keys from various suppliers.
• Complete requisitions and maintain a control log, follow up on queries and payments.
• Manage incoming/outgoing post daily with accuracy.
• Maintain records of client communications and health & safety statements.
• Provide Emergency On-Call assistance as prescribed.

Skills

Organisation

Communication

English writing

Initiative

Record keeping

Team player

Customer focus

Administration experience

Spreadsheet skills

Word processing

Tools

MS Office

Job description

HireHive is seeking a capable Property Administrator to join our Dublin-based office. You will act as the first point of contact for the Property Management Department, logging calls and directing inquiries while supporting Property Managers with correspondence and coordination of routine activities.

You will handle queries from residents and management companies, organise maintenance with contractors, manage post, and keep accurate records.