Property Administrator

Madigan Cunningham Ltd t/a M&C Property; Limerick; On-site; EUR 26,000 - 36,000; Full time

Job summary

Madigan Cunningham Ltd t/a M&C Property in Limerick is seeking a capable Property Administrator to support the Property Management Dept. You will log calls, coordinate maintenance, and liaise with residents, tenants and management companies.

The role requires proficiency in spreadsheets and word processing, strong organisation and communication, and the ability to work on your own initiative within a team. Candidates with 2 years admin experience and a valid driving licence preferred.

Qualifications

• Administrative experience, 2 years preferred.
• Customer service experience, 1 year preferred.
• Proficient in spreadsheets & word processing.

Responsibilities

• Act a first point of contact for Property Management Dept, logging and directing calls.
• Support the Property Managers by sending circulars or correspondence, organising meter readings & repairs.
• Deal with queries between residents, tenants and management companies.
• Facilities management to coordinate maintenance and contractors.
• Follow up on contractor’s jobs logged by property managers.
• Arrange Meetings and AGMs, EGMS as required.
• Ordering fobs & keys from suppliers.
• Completion of requisitions including follow-up queries and payments; maintain a control log.
• Ensure incoming/outgoing post daily in a timely manner.
• General administration and record keeping of communications with clients.
• Health & Safety administration: obtain H&S statements and adequate insurance from contractors.
• Provide Emergency On-Call Assistance as prescribed by procedures.

Skills

Excellent organisation & communication

Letter writing & English

Own initiative

Record keeping

Team player & client focused

Administration experience

Education

Driving Licence (preferred)

Job description

Property Administrator Job Specification

Main Duties:

• Act a first point of contact for Property Management Dept, logging and directing calls.

• Supporting the Property Managers by sending any circulars or correspondence as required, organising such activities as meter readings, lighting repairs etc

• Dealing with all queries between residents, tenants and management companies.

• Facilities management to deal with maintenance issues including coordinating the appointment of contractors.

• Follow up on contractor’s jobs logged by property managers

• Arrange Meetings and AGMs, EGMS as required

• Ordering fobs & keys from various suppliers

• Completion of requisitions including follow-up on queries and payments and also maintenance of a control log.

• Ensuring incoming and outgoing post is completed on a daily basis in both an accurate and timely manner.

• General administration and record keeping of all communications with clients.

• Health & Safety management - Administration of Health & Safety Statements to include obtaining H&S Statements & Adequate Insurance Cover from relevant Contractors.

• Providing Emergency On-Call Assistance as prescribed by operating procedures.

Work Experience/ skills required:

• Computer skills including the ability to use spreadsheets and word-processing programs at a highly proficient level

• Candidates should have both excellent organisation and communication skills.

• Good letter writing skills and use of the English language

• Ability to work on own initiative

• Strong record keeping skills

• Candidates should be strong team players and be customer focused.

• Previous administration experience and working with a team is essential.

Job Type: Full-time, office based in Limerick

Experience:

• Administrative: 2 years (preferred)

• Customer service: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)