Property Administrator

Madigan Cunningham Ltd t/a M&C Property; Dublin; On-site; EUR 26,000 - 36,000; Full time

Job summary

Madigan Cunningham Ltd t/a M&C Property is seeking a Property Administrator to support the Property Management Department in Dublin. You will log and direct calls, coordinate contractor appointments, and handle correspondence and circulars.

The role requires strong organisation, excellent English, and good IT skills. A customer-focused team player with prior administration experience will thrive in this office-based post.

Qualifications

• Must have strong organisational and communication skills.
• Excellent English written and verbal communication.
• Ability to work on own initiative.
• Experience with administration and record keeping.
• Proficiency with spreadsheets and word processing.

Responsibilities

• Act as a first point of contact for the Property Management Department, logging and directing calls.
• Support Property Managers by sending circulars or correspondence and organising meter readings, lighting repairs, etc.
• Deal with queries between residents, tenants and management companies.
• Facilities management for maintenance issues, coordinating contractor appointments.
• Follow up on contractor jobs logged by property managers.
• Arrange meetings and AGMs, EGMS as required.
• Order fobs & keys from suppliers.
• Complete requisitions with follow-up on queries and payments; maintain a control log.
• Ensure incoming/outgoing post is processed daily accurately and promptly.
• General administration and record keeping of client communications.
• Administer Health & Safety statements and obtain necessary insurance from contractors.
• Provide Emergency On-Call assistance as prescribed by procedures.

Skills

Organisation

Communication

English writing

Microsoft Office

Team player

Initiative

Record keeping

Job description

Property Administrator Job Specification

Main Duties:

• Act a first point of contact for Property Management Dept, logging and directing calls.

• Supporting the Property Managers by sending any circulars or correspondence as required, organising such activities as meter readings, lighting repairs etc

• Dealing with all queries between residents, tenants and management companies.

• Facilities management to deal with maintenance issues including coordinating the appointment of contractors.

• Follow up on contractor’s jobs logged by property managers

• Arrange Meetings and AGMs, EGMS as required

• Ordering fobs & keys from various suppliers

• Completion of requisitions including follow-up on queries and payments and also maintenance of a control log.

• Ensuring incoming and outgoing post is completed on a daily basis in both an accurate and timely manner.

• General administration and record keeping of all communications with clients.

• Health & Safety management - Administration of Health & Safety Statements to include obtaining H&S Statements & Adequate Insurance Cover from relevant Contractors.

• Providing Emergency On-Call Assistance as prescribed by operating procedures.

Work Experience/ skills required:

• Computer skills including the ability to use spreadsheets and word-processing programs at a highly proficient level

• Candidates should have both excellent organisation and communication skills.

• Good letter writing skills and use of the English language

• Ability to work on own initiative

• Strong record keeping skills

• Candidates should be strong team players and be customer focused.

• Previous administration experience and working with a team is essential.

Job Type: Full-time, office based in Dublin.

Experience:

• Administrative: 2 years (preferred)

• Customer service: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)