Property Administrator

Madigan Cunningham Ltd T/A M&C Property; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

HireHive is seeking a capable Property Administrator to join our Dublin-based office. You will act as the first point of contact for the Property Management Department, logging calls and directing inquiries while supporting Property Managers with correspondence and coordination of routine activities.

You will handle queries from residents and management companies, organise maintenance with contractors, manage post, and keep accurate records.

Qualifications

• 2 years administrative experience preferred.
• Proficient in spreadsheets and word processing.
• Strong organization and communication skills required.
• Ability to work on own initiative and as part of a team.

Responsibilities

• Act as a first point of contact for Property Management Dept, logging and directing calls.
• Support Property Managers by sending circulars or correspondence and organising activities (meter readings, lighting repairs).
• Deal with queries between residents, tenants and management companies.
• Coordinate maintenance issues and arrange contractor appointments.
• Follow up on contractor jobs logged by property managers.
• Arrange meetings and AGMs/EGMS as required.
• Order fobs & keys from various suppliers.
• Complete requisitions and maintain a control log, follow up on queries and payments.
• Manage incoming/outgoing post daily with accuracy.
• Maintain records of client communications and health & safety statements.
• Provide Emergency On-Call assistance as prescribed.

Skills

Organisation

Communication

English writing

Initiative

Record keeping

Team player

Customer focus

Administration experience

Spreadsheet skills

Word processing

Tools

MS Office

Job description

Property Administrator Job Specification

Main Duties:

• Act a first point of contact for Property Management Dept, logging and directing calls.
• Supporting the Property Managers by sending any circulars or correspondence as required, organising such activities as meter readings, lighting repairs etc
• Dealing with all queries between residents, tenants and management companies.
• Facilities management to deal with maintenance issues including coordinating the appointment of contractors.
• Follow up on contractor’s jobs logged by property managers
• Arrange Meetings and AGMs, EGMS as required
• Ordering fobs & keys from various suppliers
• Completion of requisitions including follow-up on queries and payments and also maintenance of a control log.
• Ensuring incoming and outgoing post is completed on a daily basis in both an accurate and timely manner.
• General administration and record keeping of all communications with clients.
• Health & Safety management - Administration of Health & Safety Statements to include obtaining H&S Statements & Adequate Insurance Cover from relevant Contractors.
• Providing Emergency On-Call Assistance as prescribed by operating procedures.

Work Experience/ skills required:

• Computer skills including the ability to use spreadsheets and word-processing programs at a highly proficient level
• Candidates should have both excellent organisation and communication skills.
• Good letter writing skills and use of the English language
• Ability to work on own initiative
• Strong record keeping skills
• Candidates should be strong team players and be customer focused.
• Previous administration experience and working with a team is essential.

Job Type:

Full-time, office based in Dublin.

Experience:

• Administrative: 2 years (preferred)
• Customer service: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)