Property Administrator

PE Global (UK); Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

A recruitment agency is seeking an experienced Property Co-Ordinator to join their busy office-based team in Dublin. This permanent role involves managing accommodation and travel arrangements for employees and stakeholders. The ideal candidate should have strong property administration experience, be highly organized with effective time management skills, and possess excellent communication abilities. Knowledge of travel coordination and strong IT skills, particularly in MS Office, are necessary. This position offers a dynamic work environment with multiple responsibilities.

Qualifications

• Previous experience in administrative or coordination role in fast-paced environment.
• Experience in travel or accommodation coordination is advantageous.
• Awareness of international travel considerations and regulations is a plus.
• Experience with booking systems or bulk booking platforms is advantageous.
• Highly organised with strong time management and prioritisation.
• Proactive, self-motivated and solutions-focused.

Responsibilities

• Manage accommodation requests in line with project schedules.
• Arrange hotel reservations and longer-term accommodation.
• Coordinate with landlords and prepare accommodation itineraries.
• Liaise with service providers for bookings and cancellations.
• Maintain accurate accommodation logs and records.
• Review landlord and agency invoices weekly.
• Prepare monthly accommodation reports for payroll.
• Handle multiple requests simultaneously with accuracy.

Skills

Strong written and spoken English

Highly organised

Strong time management

Excellent interpersonal skills

Strong IT skills (MS Office)

Proactive and self-motivated

Education

Qualification in Hospitality, Travel, Tourism, Business or related discipline

Tools

MS Office (Excel, Word, Outlook)

Booking systems or bulk booking platforms

Job description

PE Global Recruitment are currently recruiting for an experienced and organised Property Co‑Ordinator to join a busy office‑based team in Ballymount, Dublin 22. This is a permanent position and would suit someone with strong property administration experience who thrives in a fast‑paced, deadline‑driven environment.

The Role

The Property Co‑Ordinator will be responsible for managing accommodation and travel‑related arrangements for employees and senior stakeholders, ensuring all bookings, records, and reports are handled efficiently and accurately in line with business and project requirements.

Key Responsibilities

• Manage accommodation requests in a timely manner in line with project schedules
• Arrange hotel reservations and longer‑term accommodation as required
• Coordinate with landlords and estate agents and prepare accommodation itineraries
• Liaise with travel agencies and service providers for bookings, amendments, and cancellations
• Maintain accurate accommodation logs, records, and spreadsheets
• Review and reconcile landlord and agency invoices on a weekly basis
• Prepare monthly accommodation reports for the payroll team
• Manage multiple requests simultaneously while maintaining a high level of accuracy

Requirements

• Strong written and spoken English
• Previous experience in an administrative, coordination, or support role within a fast‑paced environment
• Experience in travel or accommodation coordination is advantageous but not essential
• Highly organised with strong time management and prioritisation skills
• Proactive, self‑motivated, and solutions‑focused
• Excellent interpersonal and communication skills
• Strong IT skills, particularly MS Office (Excel, Word, Outlook)
• Experience with booking systems or bulk booking platforms is beneficial
• Awareness of international travel considerations, regulations, and currencies is an advantage
• Qualification in Hospitality, Travel, Tourism, Business, or a related discipline is desirable but not essential