Project Documentation Lead

Suretank Group; Dundalk; Hybride; EUR 38 000 - 52 000; Plein temps

Résumé du poste

Suretank Group, a leading manufacturer of modular solutions, is seeking a Document Controller to manage project documentation from creation through archiving. You will ensure accurate naming, classification, indexing, and secure storage across electronic and physical files.

You will maintain a document register, support cross-team document distribution, and ensure compliance with industry standards. The role requires attention to detail, organisational skills, and experience with document

Qualifications

• Degree in Business Administration, Information Management, or related field.
• 2–5 years in document control/records management.
• Proficiency with document management software and MS Office.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication.
• Discretion with confidential information.

Responsabilités

• Establish and maintain an efficient system for managing project documentation, both physical and electronic.
• Ensure all project documents are accurately named, classified, and indexed in the document management system (DMS).
• Coordinate the receipt, storage, and distribution of documents to the appropriate teams, stakeholders, and project members.
• Develop, implement, and maintain document control procedures, ensuring compliance with company and project-specific guidelines.
• Ensure that all project documents are properly version-controlled and that changes are tracked.
• Maintain a document register to log the receipt, review, approval, and distribution of all incoming and outgoing documents.
• Serve as the main point of contact for all document-related inquiries from project teams, contractors, and stakeholders.
• Regularly audit document control systems to ensure documents are being correctly managed, filed, and distributed.
• Oversee the proper archiving of project documents at the end of a project, ensuring all records are safely stored and easily accessible for future reference.
• Ensure that sensitive or confidential documents are handled according to company policies and regulations.
• Provide training and support to project teams on document control processes, tools, and best practices.

Connaissances

Attention to detail

Communication

Time management

Multitasking

Formation

Degree in Business Administration / Information Management

Outils

SharePoint

Procore

MS Office

MS Project / Primavera

Description du poste

Suretank Group, a leading manufacturer of modular solutions, is seeking a Document Controller to manage project documentation from creation through archiving. You will ensure accurate naming, classification, indexing, and secure storage across electronic and physical files.

You will maintain a document register, support cross-team document distribution, and ensure compliance with industry standards. The role requires attention to detail, organisational skills, and experience with document