Document Controller

DPS Group Global; Munster; On-site; EUR 35,000 - 55,000; Full time

Job summary

Arcadis is seeking a Document Controller in Co. Kerry to manage quality documentation using Vault Quality Docs, ValGenesis and other EDMS. You will oversee document lifecycles, ensure version control, manage access, and support audits in a regulated environment.

Join a professional team focused on quality and compliance, with opportunities to train staff and drive process improvements across projects in Ireland.

Qualifications

• Experience as a Document Controller in a regulated industry (pharma, life sciences, engineering).
• Proficiency with Vault Quality Docs, ValGenesis, or similar EDMS platforms.
• Knowledge of GxP and ISO 9001 requirements and regulatory expectations.
• Strong IT skills including Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.

Responsibilities

• Maintain and manage documents within Vault Quality Docs, ValGenesis, and other EDMS platforms.
• Oversee document lifecycle: creation, review, approval, issuance, archival, obsolescence per SOPs and regulations.
• Ensure document integrity: version control, user access, audit trails.
• Support audits and inspections with prepared documentation.
• Liaise with project teams and quality to ensure timely document processing.
• Provide training on document management procedures and system usage.
• Generate reports on document status, outstanding actions, and compliance.
• Assist with process improvements related to document control.

Skills

Document control

Vault/ValGenesis

GxP/ISO 9001 knowledge

Microsoft Office

Attention to detail

Communication skills

Tools

Vault Quality Docs

ValGenesis

SharePoint

MasterControl

Job description

Document Controller - Co. Kerry

We are seeking a Document Controller the successful candidate will be responsible for managing quality documentation using Vault Quality Docs, ValGenesis, and other electronic document management systems (EDMS), ensuring robust document control in line with regulatory and company requirements.

Key Responsibilities

• Maintain and manage documents within Vault Quality Docs, ValGenesis, and other EDMS platforms.
• Oversee document lifecycle: creation, review, approval, issuance, archival, and obsolescence in accordance with SOPs and regulatory requirements.
• Ensure document integrity: manage version control, user access, and audit trails.
• Support audits and inspections by preparing and providing required documentation.
• Liaise with project teams, quality, and other departments to ensure timely and accurate document processing.
• Provide training and support to staff on document management procedures and system usage.
• Generate and maintain reports on document status, outstanding actions, and compliance metrics.
• Assist with process improvements related to document control.

Required Skills & Experience

• Experience as a Document Controller or similar role, preferably in a regulated industry (e.g., pharmaceutical, life sciences, engineering).
• Proficiency with Vault Quality Docs, ValGenesis, or similar EDMS platforms.
• Solid understanding of document control principles, quality systems (GxP, ISO 9001), and regulatory requirements.
• Strong IT skills, including Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.

Desirable

• Experience supporting audits and regulatory inspections (HPRA, FDA, ISO).
• Experience training users on EDMS platforms.
• Certification in Document Control, Quality Management, or related field.
• Knowledge of additional document management systems (e.g., SharePoint, MasterControl).

Additional Details

• Opportunity to work with advanced digital document management systems in a regulated industry.
• Be part of a professional and collaborative team environment.
• Gain valuable experience in quality and compliance functions within a leading organization.

Arcadis is an Equal Opportunities Employer.