Document Controller

Sigmar Recruitment; Dundalk; On-site; EUR 48,000 - 60,000; Full time

Benefits offered by this job

Company pension

Healthcare

Discounted gym membership

Employee Assistance Programme

Parking

Job summary

Sigmar Recruitment is seeking a Document Controller for an established engineering solutions company in Ireland. You will manage project documentation throughout the full lifecycle, ensuring records are accurate, securely stored, updated, and accessible to project teams.

Your key responsibilities include maintaining document registers, version control, and coordinating document flow with engineers, contractors, and stakeholders.

Qualifications

• 2–5 years of experience in document control or records management, ideally within construction, engineering, data centre, or another project-based environment.
• Proficiency in Microsoft Office and document management systems such as SharePoint, Aconex, or Procore.
• Excellent organizational skills and a high level of attention to detail.
• Strong communication, problem-solving, and time-management skills.
• A degree in Business Administration, Information Management, or a related discipline is preferred.
• Desirable: familiarity with MS Project or Primavera; relevant document control certification.

Responsibilities

• Managing electronic and physical project documentation, including drawings, contracts, specifications, reports, and project records.
• Maintaining document registers, version control, approval records, distribution logs, and document filing systems.
• Coordinating the flow of documents between project teams, engineers, contractors, and other stakeholders.
• Monitoring document reviews, approvals, actions, and deadlines to ensure information is issued and controlled efficiently.
• Conducting regular document audits and ensuring compliance with internal procedures, industry standards, and confidentiality requirements.
• Managing the archiving and retrieval of project documentation.
• Supporting and training users of document management systems.
• Preparing document control reports and resolving documentation issues as they arise.

Skills

Documentation management

Attention to detail

Organization

Time management

Communication skills

Education

Bachelor's degree in Business Administration / Information Management

Tools

SharePoint

Aconex

Procore

Job description

About Your New Employer

Your new employer is an established engineering solutions company that designs, manufactures, and certifies modular and offshore products for customers across the Energy, Marine, Infrastructure, and Industrial sectors.

About Your New Job as a Document Controller;

As the Document Controller, you will be responsible for managing project documentation throughout the full project lifecycle. You will ensure that documents are accurately recorded, securely stored, regularly updated, and accessible to the relevant teams.

Your key responsibilities will include:

• Managing electronic and physical project documentation, including drawings, contracts, specifications, reports, and project records.
• Maintaining document registers, version control, approval records, distribution logs, and document filing systems.
• Coordinating the flow of documents between project teams, engineers, contractors, and other stakeholders.
• Monitoring document reviews, approvals, actions, and deadlines to ensure information is issued and controlled efficiently.
• Conducting regular document audits and ensuring compliance with internal procedures, industry standards, and confidentiality requirements.
• Managing the archiving and retrieval of project documentation.
• Supporting and training users of document management systems.
• Preparing document control reports and resolving documentation issues as they arise.

What Skills You Need

• 2–5 years of experience in document control or records management, ideally within construction, engineering, data centre, or another project-based environment.
• Proficiency in Microsoft Office and document management systems such as SharePoint, Aconex, or Procore.
• Excellent organisational skills and a high level of attention to detail.
• Strong communication, problem-solving, and time-management skills.
• The ability to manage multiple priorities while handling confidential information professionally.
• A degree in Business Administration, Information Management, or a related discipline is preferred.

Desirable experience includes:

• Familiarity with project management tools such as MS Project or Primavera.
• A relevant document control or records management certification.
• Experience working on construction, engineering, or data centre projects.

What's on Offer

• Competitive salary starting at €48k and company pension.
• Healthcare, Death in Service, and Long-Term Illness benefits.
• Discounted gym membership, employee referral programme, and Employee Assistance Programme.
• Parking,