Proactive Office & Business Support Coordinator

INOU; Cork; On-site; EUR 28,000 - 40,000; Full time

Job summary

INOU in Cork is seeking a clever, confident and proactive Office & Business Support Coordinator to join the team. The role covers HR, Finance, Operations and broad admin, coordinating documentation, travel, onboarding and daily office tasks.

You will manage calendars, prepare proposals and presentations, maintain records and ensure processes align with branding. Strong attention to detail, initiative and Microsoft 365 expertise are essential.

Qualifications

• 1) Prior experience in administrative, PA, office coordination or business support roles.
• 2) Experience preparing presentations, reports, proposals or business documentation.
• 3) Strong organisational skills and ability to manage multiple tasks and deadlines.
• 4) Excellent written work with high attention to detail.
• 5) Confident communication across the business.
• 6) Proficiency with Microsoft 365 applications (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Provide day-to-day administrative and coordination support across the business.
• Maintain accurate records, documentation and filing systems.
• Assist with general business administration and respond to day-to-day queries.
• Support HR, Finance and the wider team with onboarding documentation and related processes.
• Arrange domestic and international travel with flights, accommodation and transport.
• Prepare clear and accurate travel itineraries in line with policies.
• Assist with client proposals and business documents formatting and organization.
• Prepare and format presentations, reports and client materials.
• Manage time and expense system administration and aid time sheet/expense submissions.
• Coordinate office facilities, suppliers, equipment and supplies and liaise with vendors.

Skills

Administrative experience

PA experience

Office coordination

Attention to detail

Communication skills

Tools

Microsoft 365

Outlook

Word

PowerPoint

Excel

Job description

INOU in Cork is seeking a clever, confident and proactive Office & Business Support Coordinator to join the team. The role covers HR, Finance, Operations and broad admin, coordinating documentation, travel, onboarding and daily office tasks.

You will manage calendars, prepare proposals and presentations, maintain records and ensure processes align with branding. Strong attention to detail, initiative and Microsoft 365 expertise are essential.