Office Manager – French Speaking

DOMINO HR Ireland; Dublin; Hybrid; EUR 40,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Opportunity to shape new Irish office

Job summary

Our client, a French market research consultancy expanding to Ireland, seeks a proactive French-speaking Office Manager for its Dublin operations. The role covers office setup, daily administration, supplier relations and HR coordination in a growing Irish team.

Hybrid work is offered (3 days in office, 2 days from home). The successful candidate will play a central role in establishing the Irish office and collaborating with international teams.

Qualifications

• Previous experience in Office Management, Administration or Operations Coordination.
• Fluent French and English are essential.
• Excellent organisational and multitasking skills.
• Ability to work independently and take ownership of day-to-day operations.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office and familiarity with administrative management tools.
• Proactive, adaptable and hands-on approach.
• Comfortable working in a small, growing and international environment.

Responsibilities

• Office Management & Administration: Set up and organise the new Dublin office; oversee daily operations; manage suppliers and facilities; implement internal processes; maintain records.
• Finance & Administrative Coordination: Coordinate invoicing and payments; maintain financial docs; liaise with accountants.
• HR & Team Coordination: Assist onboarding and HR administration; manage employee records; organise meetings and travel; liaise with French HQ.

Skills

Fluent French

Fluent English

Organisational skills

Multitasking

Independent working

Attention to detail

Problem-solving

Microsoft Office

Administrative tools

Tools

Microsoft Office

Administrative tools

Job description

Our client is an established French market research consultancy specialising in the Pharmaceutical, Nutrition and Cosmetics sectors.

As part of its international expansion, the company is opening a new office in Dublin, with plans to grow its local team to 6 employees by january 2027.

We are looking for a proactive and organised French-speaking Office Manager to support the establishment and day-to-day operations of the Irish business.

This is an opportunity to join an international company at an exciting stage of its development and play a central role in building its presence in Ireland.

Key Responsibilities

Office Management & Administration

• Support the setup and organisation of the new Dublin office.
• Oversee daily office operations and administrative activities.
• Manage relationships with suppliers, service providers and external partners.
• Coordinate office equipment, purchases, contracts and facilities.
• Implement and improve internal administrative processes.
• Maintain accurate records and ensure the smooth running of office activities.

Finance & Administrative Coordination

• Coordinate invoicing, purchase orders and payment follow-ups.
• Maintain administrative and financial documentation.
• Liaise with external accountants and service providers.
• Provide general administrative support to management.

HR & Team Coordination

• Support employee onboarding and HR administration.
• Maintain employee records and coordinate internal documentation.
• Organise meetings, travel arrangements and team activities.
• Act as a key point of contact between the Dublin office and French headquarters.
• Help establish efficient internal processes as the Irish team grows.

Candidate Profile

• Previous experience in Office Management, Administration or Operations Coordination.
• Fluent French and English are essential.
• Excellent organisational and multitasking skills.
• Ability to work independently and take ownership of day-to-day operations.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office and familiarity with administrative management tools.
• Proactive, adaptable and hands-on approach.
• Comfortable working in a small, growing and international environment.

Experience supporting the setup of a new office or working within an SME would be an advantage.

What's on Offer?

• Permanent position based in Dublin City Centre.
• Hybrid working: 3 days in the office and 2 days from home.
• Opportunity to contribute directly to the launch of a new Irish office.
• A varied position with significant autonomy and responsibility.
• Close collaboration with international teams and senior management.
• Professional development opportunities as the Irish business expands.

Interested?

If you're a French-speaking professional who enjoys organising operations, taking ownership and contributing to the development of an international business, we'd love to hear from you.