PPM Scheduler

Apleona Ireland; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Apleona Ireland is seeking a PPM Scheduler to join our Dublin 14 site. The role involves managing M&E PPM schedules, updating client asset lists, and coordinating work for mobile teams and contractors.

The ideal candidate will have strong PC skills (Word/Excel), good communication, and the ability to plan and meet deadlines. Occasional nationwide travel and a full driving license are required. We look forward to hearing from you.

Qualifications

• Experience in a fast-paced Service Desk environment is desirable.
• Knowledge of Facilities administration would be a distinct advantage.
• Excellent PC skills with Word and Excel are essential.
• Good health and safety awareness.
• Full clean driving license with occasional nationwide travel.

Responsibilities

• Manage the M&E PPM schedule in line with each client SLA and contract hours.
• Maintain a database of client asset lists, PPM reports, and quotations for remedial works.
• Ensure reports and quotations are checked, approved, and issued to the client on time.
• Coordinate and schedule planned, reactive and quoted work for mobile teams and contractors.
• Close off jobs for technicians and subcontractors.
• Raise purchase orders for PPM/Reactive works and update PO costs on completion.
• General admin tasks: filing, photocopying, scanning, time sheets, and generating client quotations/reports.
• Enter information from calls, emails, mail and verbal communications into CAFM or the appropriate system.
• Follow up to reconcile incoming documentation to support closure of open works.
• Work with colleagues to keep processes updated and efficient.
• Maintain filing systems for SSC documentation to ensure tidiness.

Skills

Word

Excel

PC skills

Time management

Job description

We are looking for a PPM Scheduler to join the Apleona team at our site based in Dublin 14.

Working Pattern: Monday to Friday, 9am-5pm

Main duties and responsibilities

• Management of the M&E PPM schedule in accordance with each clients agreed SLA and estimated hours from the contract.
• Maintaining data base of client asset lists, PPM reports, quotations for remedial works arising from PPM activities
• Ensure all reports & quotations are checked and approved, and issued to the client in a timely fashion.
• Coordination and scheduling of planned, reactive & quoted work tasks for the mobile team and specialist contractors
• Closing off jobs for Technicians and sub-contractors
• Raising purchase orders for PPM/Reactive works and updating PO costs on completion.
• General administration work: filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations and reports
• Ensure all collated appropriate information from incoming calls, emails, mail and verbal communication is correctly and completely entered into the CAFM or appropriate system.
• Follow up and reconciliation of all incoming documentation and information to support effective closure out of all open / outstanding works
• Working with colleagues and other departments to ensure all processes and procedures are updated and reflect the most efficient methods
• General filing of all SSC associated documentation (hard & soft) and management of the filing system to ensure a consistent and tidy system

Qualifications and experience

• Experience working in a fast-paced Service Desk role environment is desirable
• Knowledge of Facilities administration would be a distinct advantage
• Excellent PC skills and proficiency in Word and Excel is essential
• Awareness of good health and safety practice
• Full clean driving license as occasional Nationwide travel is required for this role
• Good interpersonal and strong communication skills together with the ability to plan, organize and meet deadlines
• Excellent customer service skills and telephone manners

We look forward to hearing from you!

IND2