PMO Project Administrator: Multi-Project Coordination & Docs

Tetra Tech Europe; Dublin; On-site; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Hybrid or flexible working options

Job summary

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative support across a diverse portfolio of engineering, environmental, infrastructure and consultancy projects in Ireland. The role requires organisation, attention to detail and the ability to move information efficiently between teams.

You will support Project Managers and technical specialists, manage project files and calendars, and help with procurement documentation, meetings, minutes,

Qualifications

• Previous experience in a project administration, business administration, document-control or coordination role.
• Experience of working within an engineering design consultancy, environmental, construction, infrastructure, energy or professional-services organisation.
• A qualification in business administration, project management or a related discipline.

Responsibilities

• Set up and maintain project files, registers, trackers, ensuring documentation is accurate, current, accessible, appropriately filed and version controlled.
• Manage and organise project diaries / calendars, meetings, workshops and client meetings.
• Assist in the development of procurement documentation and quotation requests.
• Provide reliable day-to-day support across multiple projects, coordinating meetings, agendas, minutes, actions, workshops, site visits and other project activities.
• Maintain schedules, action logs, risk registers, deliverables trackers and other project controls, proactively monitoring actions, priorities and deadlines through to completion.
• Support project reporting, presentations, progress updates, tender submissions, fee proposals, project mobilisation and close-out activities.
• Support purchase orders, invoicing, timesheets, cost records and associated project financial administration, maintaining accurate and timely records.
• Communicate professionally with Project Managers, technical teams, clients, contractors, suppliers and other stakeholders, facilitating effective information flow across multidisciplinary teams.

Skills

Project administration

Attention to detail

Organisational skills

Time management

Education

Business Administration Qualification

Tools

SharePoint

Power BI

Aconex

ProjectWise

Microsoft Office

Job description

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative support across a diverse portfolio of engineering, environmental, infrastructure and consultancy projects in Ireland. The role requires organisation, attention to detail and the ability to move information efficiently between teams.

You will support Project Managers and technical specialists, manage project files and calendars, and help with procurement documentation, meetings, minutes,