Project Administrator - PMO

Tetra Tech Europe; Galway; On-site; EUR 35,000 - 52,000; Full time

Job summary

Tetra Tech Ireland is seeking a Project Administrator to provide administrative and coordination support across a diverse portfolio of engineering and infrastructure projects in the Republic of Ireland. You will manage project files, calendars, procurement docs, and reporting while ensuring quality and compliance with company processes.

Based in Dublin, Cork or Galway, the role requires attention to detail, effective communication with project teams and stakeholders, and the ability to handle

Qualifications

• Experience in project administration or document-control roles.
• Experience in engineering design consultancy, environmental, infrastructure or professional services.
• Qualification in business administration, project management or related discipline.

Responsibilities

• Set up and maintain project files, registers, trackers, ensuring documentation is accurate and version controlled.
• Manage project diaries, calendars, meetings, workshops and client meetings.
• Assist in procurement documentation and quotation requests.
• Provide day-to-day support across multiple projects and coordinate meetings, agendas and actions.
• Maintain schedules, risk registers, deliverables trackers and project controls.
• Support project reporting, tender submissions and cost tracking.
• Handle purchase orders, invoicing, timesheets and cost records.
• Communicate with stakeholders to ensure effective information flow across teams.
• Improve document-control processes with strong attention to detail.

Skills

Project administration

Documentation control

Coordination

Microsoft Office

Education

Business administration

Project management

Engineering consultancy background

Tools

SharePoint

Power BI

Aconex

ProjectWise

Job description

Project Administrator - PMO

Location: Dublin Cork or Galway

Join Us in Shaping the Future of Project Delivery

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative project support across a diverse portfolio of engineering, environmental, infrastructure and consultancy projects in the Republic of Ireland.

This is an excellent opportunity to join a collaborative, multidisciplinary environment where your organisation, attention to detail and ability to keep information moving will make a meaningful contribution to project success.

Purpose & Scope of the Role

The Project Administrator will provide effective administrative and coordination support to Project Managers, technical specialists and wider project teams.

The role will help ensure that project information, documentation, meetings, reporting and administrative processes are managed efficiently and consistently. The successful candidate will work across multiple projects and collaborate with internal teams, clients, contractors, suppliers and other stakeholders.

Core Capabilities

• Set up and maintain project files, registers, trackers, ensuring documentation is accurate, current, accessible, appropriately filed and version controlled.
• Manage and organise project diaries / calendars, meetings, workshops and client meetings.
• Assist in the development of procurement documentation and quotation requests.
• Provide reliable day-to-day support across multiple projects, coordinating meetings, agendas, minutes, actions, workshops, site visits and other project activities.
• Maintain schedules, action logs, risk registers, deliverables trackers and other project controls, proactively monitoring actions, priorities and deadlines through to completion.
• Support project reporting, presentations, progress updates, tender submissions, fee proposals, project mobilisation and close-out activities.
• Support purchase orders, invoicing, timesheets, cost records and associated project financial administration, maintaining accurate and timely records.
• Manage competing priorities across one or more projects, working independently where required and ensuring key activities and deadlines are effectively planned and controlled.
• Communicate professionally with Project Managers, technical teams, clients, contractors, suppliers and other stakeholders, facilitating effective information flow across multidisciplinary teams.
• Apply strong attention to detail and company procedures, taking ownership of tasks, identifying issues and improving administrative and document-control processes. Demonstrate proficiency in Microsoft Office and familiarity with project management, project controls and document-control processes.

Qualifications & Experience

• Previous experience in a project administration, business administration, document-control or coordination role.
• Experience of working within an engineering design consultancy, environmental, construction, infrastructure, energy or professional-services organisation.
• A qualification in business administration, project management or a related discipline.

Beneficial

• Experience using SharePoint, Power BI, Aconex, ProjectWise or similar document-management and project systems.
• Experience supporting purchase orders, invoicing, timesheets, budgets or project cost tracking.
• Knowledge of integrated-management systems, controlled document procedures, and auditing.

Working Environment

This is a permanent position based in Dublin, Cork, or Galway. The successful candidate will support Project Managers and multidisciplinary teams across a range of business sectors and engineering projects to ensure that project documentation is controlled, consistent and to a high-quality in accordance with Tt standards.

Occasional engagement with project sites, clients, suppliers or contractors may be required depending on project requirements. Working arrangements, including office attendance, project-site requirements and any potential hybrid or flexible working options, will be agreed in line with business and project needs.

What We Offer

Access accredited training, career development, coaching and mentoring, with clear progression pathways and opportunities to work on major infrastructure and engineering projects. You will join an inclusive, flexible workplace that values diverse perspectives and employee wellbeing.

Why join Tetra Tech?

Tetra Tech is a leading provider of consulting and engineering services working across the full project lifecycle worldwide. We have a wide range of expertise across our teams, providing a global support network with a personalised approach to client relationships to better understand where we can add value. We provide a collaborative environment that supports individual performance, innovation, and creativity.

W e support public and private sector clients on local, national, and international projects to deliver sustainable and resilient solutions. Our operations in the UK, Ireland, and the Netherlands include more than 6,000 employees who are Leading with Science® to solve our clients’ most complex problems.

In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches, or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day-to-day role.

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list and any submitted will be taken as a gift. Please refer to the careers page on our website if you require any further information.