PMO Project Coordinator – Ireland (Hybrid)

Tetra Tech Europe; Cork; On-site; EUR 32,000 - 52,000; Full time

Job summary

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative support across a diverse portfolio of projects in Ireland. You will work with Project Managers, technical teams and stakeholders to ensure documentation, meetings, reporting and controls are managed efficiently and accurately.

Based in Dublin, Cork or Galway, the role offers a permanent position with opportunities to engage on major infrastructure and engineering projects and to

Qualifications

• Previous experience in a project administration role.
• Experience in engineering design consultancy, environmental, construction, infrastructure, energy or professional-services organisations.
• A qualification in business administration, project management or a related discipline.

Responsibilities

• Set up and maintain project files, registers, trackers, ensuring documentation is accurate, current, accessible, appropriately filed and version controlled.
• Manage and organise project diaries / calendars, meetings, workshops and client meetings.
• Assist in the development of procurement documentation and quotation requests.
• Provide reliable day-to-day support across multiple projects, coordinating meetings, agendas, minutes, actions, workshops, site visits and other project activities.
• Maintain schedules, action logs, risk registers, deliverables trackers and other project controls, proactively monitoring actions, priorities and deadlines through to completion.
• Support project reporting, presentations, progress updates, tender submissions, fee proposals, project mobilisation and close-out activities.
• Support purchase orders, invoicing, timesheets, cost records and associated project financial administration, maintaining accurate and timely records.
• Manage competing priorities across one or more projects, working independently where required and ensuring key activities and deadlines are effectively planned and controlled.
• Communicate professionally with Project Managers, technical teams, clients, contractors, suppliers and other stakeholders, facilitating effective information flow across multidisciplinary teams.
• Apply strong attention to detail and company procedures, taking ownership of tasks, identifying issues and improving administrative and document-control processes. Demonstrate proficiency in Microsoft Office and familiarity with project management, project controls and document-control processes.

Skills

Project coordination

Documentation control

Stakeholder communication

Organisational skills

Attention to detail

Education

Business administration / project management qualification

Tools

SharePoint

Power BI

Aconex

ProjectWise

Microsoft Office

Job description

Tetra Tech Ireland is seeking a Project Administrator to provide high-quality coordination and administrative support across a diverse portfolio of projects in Ireland. You will work with Project Managers, technical teams and stakeholders to ensure documentation, meetings, reporting and controls are managed efficiently and accurately.

Based in Dublin, Cork or Galway, the role offers a permanent position with opportunities to engage on major infrastructure and engineering projects and to