Senior PA & Office Manager – 3 Days/Week, 13-month FTC

Lex Consultancy Recruitment; Dublin; Hybrid; EUR 54,000 - 66,000; Part time

Benefits offered by this job

Friday can be worked from home

23 days annual leave pro rata

Job summary

Lex Consultancy Recruitment is seeking a proactive PA & Office Manager for a leading global corporate finance organisation in Dublin 2. The role offers 3 days per week (Wed-Fri) on a 13-month maternity leave contract, with some Friday work from home.

You will provide senior-level PA support to the Senior Managing Director, manage diary and documents, oversee day-to-day office operations, coordinate travel, assist finance with invoicing, and maintain strong vendor relationships while ensuring

Qualifications

• Previous experience in a PA, Executive Assistant or Office Manager role is essential.
• Professional, polished and confident in dealing with senior stakeholders.
• Excellent organisational and time-management skills with the ability to multitask and meet deadlines.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Strong working knowledge of Microsoft Office, including PowerPoint.
• A degree qualification is preferable.
• Flexible and willing to meet business requirements, including occasional availability to respond to emails outside normal working hours.

Responsibilities

• Provide comprehensive PA support to the Senior Managing Director, including diary management and call screening.
• Prepare, format and edit PowerPoint presentations and other business documents.
• Oversee day-to-day office management and liaise with the Landlord Management Company and external service providers.
• Manage vendor relationships and ensure adherence to company policies and procedures.
• Coordinate travel arrangements, meetings and associated logistics for the wider team.
• Assist the Head of Finance with invoicing and payment processing.
• Process team Travel & Expenses through the Workday system.
• Provide general administrative and operational support as required.

Skills

PA experience

Executive support

Office management

Stakeholder management

Organisational skills

Time management

Communication skills

PowerPoint

MS Office

Problem solving

Education

Bachelor's degree preferred

Tools

PowerPoint

Microsoft Office

Job description

Lex Consultancy Recruitment is seeking a proactive PA & Office Manager for a leading global corporate finance organisation in Dublin 2. The role offers 3 days per week (Wed-Fri) on a 13-month maternity leave contract, with some Friday work from home.

You will provide senior-level PA support to the Senior Managing Director, manage diary and documents, oversee day-to-day office operations, coordinate travel, assist finance with invoicing, and maintain strong vendor relationships while ensuring