PA to CEO

Lex Consultancy Recruitment; Dublin; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Annual leave 25 days

Company day

Healthcare

Job summary

Lex Consultancy Recruitment is seeking an experienced Personal Assistant to support a high-level executive with multiple ventures in Dublin. The role is on-site in Dublin 2 and requires someone who thrives in a fast-paced, senior-level environment.

You will work with AI-enabled tools like ChatGPT and Copilot to enhance efficiency and drive continuous improvement. The ideal candidate has 4+ years in a PA/EA role, exceptional communication, and strong organisational skills.

Qualifications

• Minimum 4 years’ experience in a PA/EA role.
• Exceptional written and verbal communication.
• Strong attention to detail and organisational ability.
• Ability to manage confidential information with discretion.
• Proactive approach with initiative and follow-through.
• Ability to prioritise effectively in a high-volume environment.

Responsibilities

• Manage high-volume email correspondence across multiple inboxes.
• Coordinate complex calendars and schedule meetings across time zones.
• Audio typing and email dictation support.
• Arrange flights, accommodation, transport and travel itineraries.
• Support onboarding/offboarding and HR administration.
• Utilise AI-enabled tools to improve efficiency and learn new tech.
• Maintain and update a large database of contacts.
• Coordinate internal and external meetings.
• General office administration including filing and stationery orders.
• Process AML documentation and manage expenses and credit card reconciliations.
• Meet and greet clients and prepare meeting rooms.

Skills

PA/EA experience

Advanced MS Office

Tools

Microsoft Office

Job description

Benefits to include: 25 days annual leave + 1 company day & Healthcare cover

An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to support a prominent entrepreneur and business leader with multiple active ventures across the public markets, investment, and life sciences sectors.

This is a fast-paced, fully on-site role based in Dublin 2, ideal for someone who thrives in a dynamic environment and enjoys working at senior executive level.

If you are enthusiastic about using technology and AI to improve efficiency and someone who is motivated by the opportunity to grow and develop the role over time- then this role is for you!

Key Responsibilities:

• Managing high-volume email correspondence across multiple busy inboxes
• Coordinating complex calendars and scheduling meetings across multiple time zones
• Audio typing and email dictation support
• Organising flights, accommodation, transport, and travel itineraries
• Supporting employee onboarding/offboarding and HR administration
• Comfortable using modern technology and productivity tools, including AI-enabled tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms, with an interest in continuously learning and applying new technologies to improve efficiency.
• Maintaining and updating a large database of contacts
• Coordinating internal and external meetings
• General office administration including filing, stationery orders, room bookings, and document management
• Processing AML documentation
• Managing expenses, receipts, and credit card reconciliations
• Meeting and greeting clients and preparing meeting rooms in advance

Skills & Experience Required:

• Minimum 4 years’ experience in a similar PA/Executive Assistant role
• Exceptional written and verbal communication skills
• Strong attention to detail and organisational ability
• Ability to manage confidential information with discretion
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
• Proactive approach with strong initiative and follow-through
• Ability to prioritise effectively in a high-volume environment