People & Culture Coordinator (12 Month Fixed Term Contract)

Codex Office Solutions; Dublin; Hybrid; EUR 18,000 - 24,000; Part time

Benefits offered by this job

Flexible Hybrid

Annual Leave 23 days pro-rata

Pension & Life Assurance

Education Support

Employee Assistance

Rewards & Recognition

Onsite Gym

Tea & Breakfast

Staff Parking

Great Place to Work

Job summary

Codex Office Solutions in Ireland is seeking a People & Culture Coordinator on a 12-month fixed-term contract. This part-time role (3 days per week, Tue-Thu) offers hybrid options and a chance to support the employee lifecycle from onboarding to offboarding.

You will work closely with the Senior HR Generalist, delivering HR administration, recruitment support, training coordination and employee records management in a fast-paced SME environment.

Qualifications

• Relevant qualification in HR, Business or related discipline.
• Minimum 2 years in HR Administration/Coordinator roles.
• Strong administrative and organisational skills.
• Experience handling confidential information.
• Strong written and verbal communication.
• Proficient with HR systems and record-keeping.

Responsibilities

• Maintain accurate employee records and documentation.
• Coordinate onboarding, changes and offboarding processes.
• Schedule interviews and support offer communications.
• Assist with training records and engagement initiatives.
• Support Senior HR Generalist and policy distribution.

Skills

HR admin

Onboarding

Recruitment

Attention to detail

Confidential data

Communication

HR systems

MS Office

Multitasking

Customer focus

Education

HR qualification

Tools

HRIS

Job description

Established in 1979, Codex is Ireland's leading provider of office supplies, furniture, office fit-out and print services. Guided by our core values of Ambition, Customer First, Innovation, Integrity and Belonging, we employ over 85 team members nationwide and continue to grow as a Certified Great Place to Work. We are seeking a People & Culture Coordinator to join our team on a 12-month fixed term contract. Reporting to the Senior HR Generalist, this role will provide operational and administrative support across the People & Culture function, helping to ensure the smooth delivery of day-to-day HR activities and a positive employee experience across the business.

ABOUT THE ROLE

The contract is a 12-month fixed term, part-time position (3 days per week, Tuesday - Thursday, hybrid options available). The People & Culture Coordinator will provide administrative and operational support across the employee lifecycle, including HR administration, recruitment, onboarding and employee records management. Working closely with the Senior HR Generalist, the role will help ensure the efficient delivery of day-to-day People & Culture activities and provide support during periods of annual leave and absence within the team. This position would suit an organised and proactive HR professional looking for a flexible part-time opportunity in a fast-paced environment.

HR Administration & Employee Support

• Support the HR day-to-day administration, ensuring employee records and HR documentation are maintained accurately.
• Prepare employment documentation and coordinate employee lifecycle activities including onboarding, changes and offboarding.
• Respond to employee queries and support managers with routine HR matters.

Recruitment & Onboarding

• Support with coordination of recruitment activities including interview scheduling, candidate communications and offer administration.
• Support the onboarding of new employees and help ensure a positive new starter experience.

Learning, Development & Engagement

• Coordinate training activities, maintain training records and help prepare training content/materials.
• Assist with employee engagement initiatives, wellbeing activities and company events.

Team Support

• Provide operational support to the Senior HR Generalist across a range of People & Culture activities.
• Help ensure continuity of HR services during periods of leave and absence.
• Support policy distribution and compliance.
• Assist on communications and continuous improvement initiatives as required.

WHAT YOU WILL BRING

• A relevant qualification in Human Resources, Business or a related discipline.
• Minimum 2 years' experience in a HR Administration, HR Coordinator or People & Culture support role.
• Strong administrative and organisational skills with excellent attention to detail.
• Experience managing confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Experience using HR systems and maintaining accurate employee records.
• Good understanding of HR processes and employment legislation.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities and deadlines.
• A proactive, collaborative and customer-focused approach.
• Experience working in a fast-paced SME environment would be an advantage.

WHAT WE OFFER

• Competitive Salary DOE
• Flexible & Hybrid Working Options
• 23 Days Annual Leave (Pro-Rata) plus Public Holidays
• 3 Days Annual Celebratory Leave (Pro-Rata)
• Company Pension Scheme with Life Assurance
• Educational Assistance Programme
• Employee Assistance Programme
• Colleague Reward & Recognition Scheme
• Free Onsite Gym Access
• Complimentary Tea, Coffee and Light Breakfast
• Staff Parking
• Certified Great Place to Work