Accounts Payable Specialist (12 Month Fixed Term Contract)

Codex Office Solutions; Dublin; Hybrid; EUR 42,000 - 55,000; Full time

Benefits offered by this job

Flexible & Hybrid Working

23+ Days Annual Leave (Pro‑Rata)

Company Pension with Life Assurance

Educational Assistance Programme

Employee Assistance Programme

Onsite Gym Access

Staff Parking

Job summary

Codex Office Solutions in Ireland is seeking an Accounts Payable Specialist to join our Finance Team on a 12‑month fixed‑term basis. You will manage high‑volume invoice processing, supplier queries, and payment runs, ensuring accuracy, compliance, and timely reconciliations.

The ideal candidate has prior AP experience, familiarity with ERP/ticketing systems, and strong Excel skills. This hybrid role offers flexible working, a pension plan, and educational support.

Qualifications

• Experience in an Accounts Payable or finance administration role.
• Experience processing high volumes of invoices.
• Familiarity with ticketing systems or shared AP inbox management.
• Experience working in a deadline‑driven environment.

Responsibilities

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.
• Match invoices to purchase orders and delivery notes where applicable.
• Ensure invoices are processed in line with internal controls and agreed service levels.
• Monitor the AP ticketing system and shared inbox for inbound invoices and supplier queries.
• Log, track, and resolve tickets in a timely and professional manner.
• Escalate complex or unresolved queries to the Accounts Payable Team Lead when required.
• Maintain clear and accurate communication records within the ticketing system.
• Assist with preparation of payment runs as required.
• Perform supplier statement reconciliations and investigate discrepancies.
• Support resolution of payment queries and discrepancies.
• Ensure adherence to company policies, procedures, and audit requirements.
• Support month‑end AP activities as needed.
• Maintain accurate AP records and documentation.
• Supporting the AP team to achieve weekly/monthly deadlines and targets.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Independent and team player

Education

Accounting Technician qualification desirable

ACCA/CIMA/CPA or equivalent

Tools

Microsoft NAV

SAP

Excel

Ticketing systems

Job description

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies and services across Ireland. With a multi-million-euro turnover, 2,500 active customers and a strong brand already in place, we now have an exciting opportunity for an Accounts Payable Specialist within our Finance Team.

ABOUT US

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies and services across Ireland. With a multi-million-euro turnover, 2,500 active customers and a strong brand already in place, we now have an exciting opportunity for an Accounts Payable Specialist within our Finance Team.

ABOUT THE ROLE

Job Title: Accounts Payable SpecialistContract Type: Fixed-Term Contract – 12 MonthsDepartment: Finance – Accounts PayableReports to: Accounts Payable Team Lead

The Accounts Payable Specialist will play a key role in the day‑to‑day delivery of the Accounts Payable function within a high-volume, fast‑paced finance environment. The role is responsible for accurate and timely processing of supplier invoices, proactive involvement in an AP ticketing system, and effective resolution of both internal and external queries.

The position involves regular interaction with a wide range of internal stakeholders, including Procurement, Operations, and Finance colleagues, as well as external suppliers. The successful candidate will ensure queries are resolved efficiently and professionally, supporting strong supplier relationships and smooth business operations.

Reporting to the Accounts Payable Team Lead, the Accounts Payable Specialist will work to defined deadlines and service level agreements, contributing to the overall effectiveness and reliability of the Accounts Payable function during a 12‑month fixed‑term contract period.

WHAT YOU WILL DO

Invoice Processing

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.
• Match invoices to purchase orders and delivery notes where applicable.
• Ensure invoices are processed in line with internal controls and agreed service levels.

Ticketing System & Query Management

• Monitor the AP ticketing system and shared inbox for inbound invoices and supplier queries.
• Log, track, and resolve tickets in a timely and professional manner.
• Escalate complex or unresolved queries to the Accounts Payable Team Lead when required.
• Maintain clear and accurate communication records within the ticketing system.

Payments & Reconciliations

• Assist with preparation of payment runs as required.
• Perform supplier statement reconciliations and investigate discrepancies.
• Support resolution of payment queries and discrepancies.

Compliance & Support

• Ensure adherence to company policies, procedures, and audit requirements.
• Support month‑end AP activities as needed.
• Maintain accurate AP records and documentation.
• Supporting the AP team to achieve weekly/monthly deadlines and targets.

WHAT YOU WILL BRING

Experience

• Previous experience in an Accounts Payable or finance administration role.
• Experience processing high volumes of invoices.
• Familiarity with ticketing systems or shared AP inbox management.
• Experience working in a deadline‑driven environment.

Qualifications

• Accounting Technician qualification desirable or
• Part‑qualified professional accountancy qualification (ACCA, CIMA, CPA) or
• Relevant Accounts Payable experience in lieu of a formal qualification.

Skills & Competencies

• Excellent attention to detail and accuracy.
• Good organisational and time‑management skills.
• Hands on experience with Finance or ERP systems is required, (Microsoft NAV, SAP etc.)
• Strong Excel skills are required, with proven experience using functions such as VLOOKUPs and Pivot tables for data analysis and reconciliation.
• Clear written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.

Personal Attributes

• Reliable and methodical with a hands‑on approach.
• Positive attitude and willingness to learn.
• High level of discretion with confidential information.
• Ability to work under pressure and achieve agreed KPI’s.
• Continuous Improvement Mindset.
• Flexible and adaptable within a fixed‑term contract environment.

WHAT WE OFFER

• Competitive Salary DOE
• Flexible & Hybrid Working Options
• 23 Days Annual Leave (Pro-Rata) plus Public Holidays
• 3 Days Annual Celebratory Leave (Pro-Rata)
• Company Pension Scheme with Life Assurance
• Educational Assistance Programme
• Employee Assistance Programme
• Colleague Reward & Recognition Scheme
• Free Onsite Gym Access
• Complimentary Tea, Coffee and Light Breakfast
• Staff Parking
• Certified Great Place to Work