HR & Office Administrator

Morgan McKinley; Dublin; On-site; EUR 32,000 - 45,000; Full time

Job summary

Morgan McKinley is seeking a versatile HR/Office Administrator to support HR administration, recruitment coordination, onboarding and facilities tasks in a busy office environment in Ireland. You will partner with HR, IT, Facilities and hiring managers to ensure a smooth employee experience for new and existing staff.

Essentially, you will handle recruitment admin, onboarding from offer through probation, inductions, and maintain accurate records while coordinating training, reception duties and

Qualifications

• 2–5 years’ experience in HR administration, office administration or facilities coordination.
• Strong organisational and time-management abilities with attention to detail.
• Excellent communication, customer service and stakeholder management skills.
• Experience supporting recruitment and onboarding processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams and SharePoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate HR administration, recruitment coordination and onboarding.
• Support vacancy advertising, recruitment records and pre-employment administration.
• Coordinate onboarding from offer through probation.
• Organise inductions, office tours, access, equipment and system setup for new starters.
• Maintain HR and recruitment records and trackers.
• Coordinate internal and external training activities, including scheduling and logistics.
• Liaise with training providers and facilitators.
• Maintain training records and attendance registers.
• Provide professional reception service for employees, visitors and candidates.
• Coordinate meeting rooms, hospitality, office supplies and post/couriers.
• Coordinate contractors, maintenance and planned preventative maintenance.
• Support workplace initiatives and employee engagement activities.
• Maintain health, safety and compliance records.
• Support workplace inspections, fire safety and contractor compliance.
• Raise and track purchase orders and support invoice processing.
• Maintain administrative, procurement and operational records.

Skills

Organisational skills

Time management

Attention to detail

Stakeholder management

Communication

Customer service

Recruitment support

Onboarding experience

Multitasking

Confidential information handling

Education

Experience in HR/office administration

Tools

Microsoft Office

Outlook

Teams

SharePoint

Job description

This varied role combines HR administration, recruitment coordination, employee onboarding, workplace and facilities coordination, reception and general office administration. You will act as a key point of contact for employees, candidates and visitors, working closely with HR, IT, Facilities and hiring managers to ensure the smooth running of the office and a seamless experience for new and existing employees.

Key Responsibilities

HR, Recruitment & Onboarding

• Coordinate recruitment administration, candidate communications and interview scheduling.
• Support vacancy advertising, recruitment records and pre-employment administration.
• Coordinate onboarding from offer acceptance through to probation.
• Organise inductions, office tours, access, equipment and system setup for new starters.
• Maintain accurate HR and recruitment records and trackers.

Learning & Development

• Coordinate internal and external training activities, including scheduling, invitations and logistics.
• Liaise with training providers and facilitators.
• Maintain training records, attendance registers and compliance information.

Workplace & Facilities

• Provide a professional and welcoming reception service for employees, visitors and candidates.
• Coordinate meeting rooms, hospitality, office supplies, post and couriers.
• Coordinate contractors, maintenance and planned preventative maintenance.
• Support workplace initiatives, events and employee engagement activities.

Health, Safety & Administration

• Maintain health and safety and compliance records.
• Support workplace inspections, fire safety and contractor compliance.
• Raise and track purchase orders and support invoice processing.
• Maintain accurate administrative, procurement and operational records.

About You

Essential:

• 2-5 years' experience in HR administration, office administration, facilities coordination or a similar role.
• Excellent organisation, time management and attention to detail.
• Strong communication, customer service and stakeholder management skills.
• Experience supporting recruitment and onboarding.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, Outlook, Teams and SharePoint.
• Ability to handle confidential information with discretion.

Desirable:

• Experience in a corporate office environment.
• HR, recruitment, facilities or workplace management experience.
• Health & Safety administration experience.
• Experience with HRIS, ATS, procurement or facilities systems.
• Knowledge of employee administration and onboarding processes.