Part-Time Client Experience & Workplace Coordinator

Adare; Blackrock; On-site; EUR 22,000 - 30,000; Part time

Job summary

Adare is seeking a Workplace & Client Experience Coordinator to join our office in Blackrock. This part-time role (22.5 hours/week, Mon–Fri, 9:00–14:00) combines client engagement, workplace operations, and technology administration to create a professional and welcoming environment.

You will be the front line for visitors and calls, manage facilities, support onboarding/offboarding, and assist with project administration and documentation using AI-enabled tools where helpful.

Qualifications

• At least 3 years' experience in administration, office coordination, client services, workplace experience, hospitality, executive support or a similar role.
• Experience working in a client-focused environment.
• Experience administering systems, databases or software platforms.
• Strong organisational skills and a high level of attention to detail.

Responsibilities

• Acting as the first point of contact for telephone and office enquiries.
• Providing a professional, friendly and efficient experience for clients and visitors.
• Managing incoming communications and ensuring enquiries are dealt with promptly.
• Coordinating office supplies, facilities and workplace services.
• Maintaining welcoming meeting rooms, kitchen and communal areas.
• Supporting the smooth day-to-day operation of our office.
• Acting as a key liaison between employees and outsourced IT providers.
• Supporting onboarding and offboarding processes.
• Managing user accounts, system access and equipment records.
• Becoming a super-user of key business systems and supporting reporting requirements.
• Coordinating project administration and documentation.
• Support & delivery of workplace investigations and client projects.
• Preparing, formatting and quality checking employment contracts, policies, handbooks and reports.

Skills

Communication

Telephone manner

Organisation

Customer service

Education

3+ years admin experience

Tools

Microsoft Office

Job description

Adare is seeking a Workplace & Client Experience Coordinator to join our office in Blackrock. This part-time role (22.5 hours/week, Mon–Fri, 9:00–14:00) combines client engagement, workplace operations, and technology administration to create a professional and welcoming environment.

You will be the front line for visitors and calls, manage facilities, support onboarding/offboarding, and assist with project administration and documentation using AI-enabled tools where helpful.