Part time - Office Manager

Cpl Group; Dublin; On-site; EUR 26,000 - 27,000; Part time

Job summary

CPL Group seeks an experienced Workplace Manager for a three-month, part-time assignment at our Dublin HQ. You will oversee daily office operations, vendor coordination, and employee experiences to ensure a smooth, professional environment.

This role demands strong organization, excellent communication, and proactive engagement with teams. You will manage suppliers, support events and health and safety initiatives, and coordinate internal and external projects to maintain high standards of

Qualifications

• Minimum 4 years' experience within Workplace Management, Facilities Management, Office Management, or Employee Experience environments
• Experience managing vendors, contractors, or small teams
• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously
• Professional, approachable, and proactive in your working style
• Excellent verbal and written communication skills
• High attention to detail and problem-solving ability
• Comfortable working independently while also collaborating across teams
• Strong IT skills including Microsoft Office and Google Workspace
• Experience using workplace tools such as Jira, Slack, Envoy, or Concur would be advantageous
• Exposure to facilities budgeting or property management would be beneficial

Responsibilities

• Manage relationships with external vendors including catering, office supplies, maintenance, and cleaning contractors
• Ensure the office environment is fully operational, well-maintained, and presented to a high standard
• Coordinate inbound calls, deliveries, post, and courier services
• Arrange domestic and international shipments as required
• Monitor and respond to workplace requests and office queries through internal ticketing systems
• Support health, safety, and emergency preparedness initiatives
• Lead and coordinate employee engagement and wellbeing activities
• Organise and support internal and external events
• Assist with workplace projects and collaborate with stakeholders across multiple business functions
• Provide a high level of customer service to employees, visitors, and vendors

Skills

Vendor management

Office operations

Employee experience

Event coordination

IT literacy

Microsoft Office

Google Workspace

Jira

Slack

Envoy

Concur

Tools

Jira

Slack

Envoy

Concur

Job description

About the Role

We are currently seeking an experienced and enthusiastic Workplace Manager to join a dynamic and fast-paced office environment on a temporary part-time basis. This is an excellent opportunity for a workplace, facilities, or office management professional who enjoys creating exceptional employee experiences and ensuring the smooth day-to-day running of a busy corporate office.

As the first point of contact for employees, visitors, suppliers, and stakeholders, you will play a key role in fostering a welcoming, professional, and engaging workplace culture. Working as part of the Workplace Planning & Operations team, you will support office operations, employee engagement initiatives, and workplace projects across the Dublin headquarters.

3 month contract

€23.59p/h

Key Responsibilities

• Manage relationships with a range of external vendors, including catering, office supplies, maintenance providers, and cleaning contractors


• Ensure the office environment is fully operational, well-maintained, and presented to a high standard at all times


• Coordinate incoming calls, deliveries, post, and courier services


• Arrange domestic and international shipments as required


• Monitor and respond to workplace requests and office queries through internal ticketing systems


• Support health, safety, and emergency preparedness initiatives within the office


• Lead and coordinate employee engagement and wellbeing activities


• Organise and support internal and external events, including team gatherings, volunteer initiatives, client events, and company meetings


• Assist with workplace projects and collaborate with stakeholders across multiple business functions


• Provide a high level of customer service to employees, visitors, and vendors

About You

• Minimum 4 years' experience within Workplace Management, Facilities Management, Office Management, or Employee Experience environments


• Previous experience within a corporate or technology-led organisation is highly desirable


• Experience managing vendors, contractors, or small teams


• Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously


• Professional, approachable, and proactive in your working style


• Excellent verbal and written communication skills


• High attention to detail and problem-solving ability


• Comfortable working independently while also collaborating across teams


• Strong IT skills including Microsoft Office and Google Workspace


• Experience using workplace tools such as Jira, Slack, Envoy, or Concur would be advantageous


• Exposure to facilities budgeting or property management would be beneficial

What's on Offer

• Flexible part-time schedule across three days per week


• Opportunity to gain experience within a highly professional and collaborative environment


• Varied and engaging role encompassing workplace operations, employee experience, and event coordination


• Immediate start available