Part-Time Administrative & Purchasing Coordinator

Panda Ireland; Dublin; On-site; EUR 14,000 - 19,000; Part time

Job summary

Panda Ireland is seeking a meticulous part-time Administrator to support daily operations at our Ballymount site in Dublin. The role covers purchasing, supplier accounts, inventory control, and general office administration, working with the General Manager and Operations Managers.

You'll manage purchase orders and invoices, maintain supplier records, help with health and safety documentation, stock counts, and provide occasional PA support.

Qualifications

• Two years’ experience in an administrative or office-based role.
• Confidence using MS Excel, Word and PowerPoint.
• Strong attention to detail and the ability to work accurately.
• Excellent organisational and time-management skills.
• Clear written and verbal communication skills.
• Ability to work independently while supporting a wider team.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices and match with POs and goods received notes.
• Prepare the month-end supplier payment file and record approved payments.
• Reconcile supplier statements and resolve queries.
• Process changes to supplier banking details per procedures.
• Place stock orders with the GM and Operations Managers.
• Record stock received/issued and participate in quarterly counts.
• Provide admin support and respond to ad hoc requests.
• Maintain office administration, insurance, tolls and vehicle records.
• Answer calls and greet visitors as first point of contact.
• Provide general admin and occasional PA support to the GM.
• Maintain employee records and holidays/vacancies.
• Maintain health and safety policies and records.
• Process weekly oil samples for shipment.
• Maintain records of issued equipment and arrange servicing.
• Maintain contractor documentation (insurance certs, risk assessments).

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Independent working

Flexibility

Purchasing experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Panda Ireland is seeking a meticulous part-time Administrator to support daily operations at our Ballymount site in Dublin. The role covers purchasing, supplier accounts, inventory control, and general office administration, working with the General Manager and Operations Managers.

You'll manage purchase orders and invoices, maintain supplier records, help with health and safety documentation, stock counts, and provide occasional PA support.