Part-Time Administrative & Procurement Coordinator

Greenstar; Dublin; On-site; EUR 17,000 - 22,000; Part time

Job summary

Panda is seeking a proactive part-time Administrator to support our Ballymount operation in Dublin 12. The role covers purchasing, supplier accounts, inventory, general office admin, and HR/health and safety records, working with the General Manager and Operations Managers.

You will raise purchase orders, process invoices, reconcile statements, manage supplier data, stock controls, and provide admin support across the business, with weekday hours and flexible morning or afternoon options.

Qualifications

• At least two years’ experience in an administrative or office‑based role.
• Confidence using Microsoft Excel, Word and PowerPoint.
• Strong attention to detail and the ability to work accurately.
• Excellent organisational and time‑management skills.
• The ability to prioritise tasks and meet deadlines.
• Clear written and verbal communication skills.
• The confidence to work independently while contributing to a wider team.
• A flexible approach and willingness to support different areas of the business when required.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices, matching them against purchase orders and goods received notes.
• Prepare the month‑end supplier payment file and record approved one‑off payments.
• Reconcile supplier statements against the creditors ledger and resolve supplier queries.
• Process approved changes to supplier banking details in line with company procedures.
• Place stock orders in conjunction with the General Manager and Operations Managers.
• Record stock received and issued and participate in quarterly stock counts.
• Respond to ad hoc requests for financial and administrative support.
• Manage company administration, including insurance, tolls and vehicle records.
• Maintain the office area, answer telephone calls and act as the first point of contact for visitors.
• Provide general administrative and occasional PA support to the General Manager.
• Keep employee records up to date, including holidays, sickness absence and training.
• Maintain health and safety policies and records in conjunction with the General Manager.
• Process weekly oil samples for shipment.
• Maintain records of issued equipment, including gas monitors, mobile phones and PPE, arranging servicing or replacement when required.
• Maintain contractor documentation, including insurance certificates, risk assessments and method statements.

Skills

Attention to detail

Organisational skills

Time management

Communication

Independent worker

Flexibility

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Panda is seeking a proactive part-time Administrator to support our Ballymount operation in Dublin 12. The role covers purchasing, supplier accounts, inventory, general office admin, and HR/health and safety records, working with the General Manager and Operations Managers.

You will raise purchase orders, process invoices, reconcile statements, manage supplier data, stock controls, and provide admin support across the business, with weekday hours and flexible morning or afternoon options.