Administrator (Part-Time)

Beauparc; Dublin; Hybrid; EUR 18,000 - 23,000; Part time

Job summary

Panda is recruiting a part-time Administrator to support our Ballymount operation in Dublin 12. The role covers purchasing, supplier accounts, inventory control, office administration and health and safety documentation. Approx.

20 hours per week, four hours daily, Monday to Friday with flexible hours. You will work with the General Manager and Operations Managers, handling PO creation, invoices, supplier reconciliations, stock management and general admin tasks to keep the business running

Qualifications

• Two years' admin/office experience.
• Proficient in Excel, Word and PowerPoint.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices and match to POs/GRNs.
• Prepare month-end supplier payment file and record approvals.
• Reconcile supplier statements and resolve queries.
• Maintain office administration, records, and health & safety documentation.
• Provide general administrative support to the GM and Ops team.

Skills

Admin experience

Excel

Attention to detail

Time management

MS Office

Tools

Microsoft Word

PowerPoint

Job description

About the Role

Administrator (Part-Time)

Location: Ballymount Road, Walkinstown, Dublin 12
Hours: Approximately 20 hours per week, four hours per day
Schedule: Monday to Friday, with flexible morning or afternoon hours

We are looking for an organised and dependable part-time Administrator to support the day-to-day running of our Ballymount operation.

This is a varied role covering purchasing, supplier accounts, inventory control, general office administration, employee records and health and safety documentation. You will work closely with the General Manager and Operations Managers while providing administrative support across the wider business.

What You'll Be Doing

As our Administrator, you will:

• Raise purchase orders for stock and non-stock purchases
• Process purchase invoices, matching them against purchase orders and goods received notes
• Prepare the month-end supplier payment file and record approved one-off payments
• Reconcile supplier statements against the creditors ledger and resolve supplier queries
• Process approved changes to supplier banking details in line with company procedures
• Place stock orders in conjunction with the General Manager and Operations Managers
• Record stock received and issued and participate in quarterly stock counts
• Respond to ad hoc requests for financial and administrative support
• Manage company administration, including insurance, tolls and vehicle records
• Maintain the office area, answer telephone calls and act as the first point of contact for visitors
• Provide general administrative and occasional PA support to the General Manager
• Keep employee records up to date, including holidays, sickness absence and training
• Maintain health and safety policies and records in conjunction with the General Manager
• Process weekly oil samples for shipment
• Maintain records of issued equipment, including gas monitors, mobile phones and PPE, arranging servicing or replacement when required
• Maintain contractor documentation, including insurance certificates, risk assessments and method statements

About You

The ideal Administrator will have:

• At least two years' experience in an administrative or office-based role
• Confidence using Microsoft Excel, Word and PowerPoint
• Strong attention to detail and the ability to work accurately
• Excellent organisational and time-management skills
• The ability to prioritise tasks and meet deadlines
• Clear written and verbal communication skills
• The confidence to work independently while contributing to a wider team
• A flexible approach and willingness to support different areas of the business when required
• Previous experience with purchasing, supplier accounts or inventory administration would be an advantage

This part-time Administrator position would suit someone looking for consistent weekday hours with the flexibility to work mornings or afternoons.

About Us

We are Panda. We value waste.

We're in the business of waste management but that doesn't just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don't walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)