Part-Time Administrative & Purchasing Coordinator

Panda Ireland; Dublin; On-site; EUR 13,000 - 16,000; Part time

Job summary

Panda Ireland is seeking a diligent part-time Administrator to support the Ballymount operation in Dublin. The role covers purchasing, supplier accounts, inventory control, general office administration, and health and safety documentation.

Working ~20 hours per week, you will report to the General Manager and help keep the wider business running smoothly. The successful candidate will be detail‑oriented, organised, and able to prioritise tasks, with experience in purchasing or supplier accounts

Qualifications

• At least two years’ experience in an administrative or office-based role.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong attention to detail and the ability to work accurately.
• Excellent organisational and time-management skills.
• Clear written and verbal communication skills.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices, matching them against purchase orders.
• Prepare month-end supplier payment file and record approvals.
• Reconcile supplier statements against creditors ledger and resolve queries.
• Process changes to supplier banking details per procedures.
• Place stock orders with General Manager and Operations Managers.
• Record stock received/issued and participate in stock counts.
• Respond to ad hoc requests for financial and administrative support.
• Manage company administration, including insurance, tolls and vehicle records.
• Maintain the office area, answer calls and greet visitors.
• Provide general administrative and occasional PA support to the General Manager.
• Keep employee records up to date (holidays, sickness, training).
• Maintain health and safety policies and records with the General Manager.
• Process weekly oil samples for shipment.
• Maintain equipment and PPE records and arrange servicing or replacement.
• Maintain contractor documentation (insurance, risk assessments, method statements).

Skills

MS Excel

MS Word

PowerPoint

Attention to detail

Time management

Communication

Job description

Panda Ireland is seeking a diligent part-time Administrator to support the Ballymount operation in Dublin. The role covers purchasing, supplier accounts, inventory control, general office administration, and health and safety documentation.

Working ~20 hours per week, you will report to the General Manager and help keep the wider business running smoothly. The successful candidate will be detail‑oriented, organised, and able to prioritise tasks, with experience in purchasing or supplier accounts