Administrator (Part-Time)

Panda Ireland; Dublin; On-site; EUR 13,000 - 16,000; Part time

Job summary

Panda Ireland is seeking a diligent part-time Administrator to support the Ballymount operation in Dublin. The role covers purchasing, supplier accounts, inventory control, general office administration, and health and safety documentation.

Working ~20 hours per week, you will report to the General Manager and help keep the wider business running smoothly. The successful candidate will be detail‑oriented, organised, and able to prioritise tasks, with experience in purchasing or supplier accounts

Qualifications

• At least two years’ experience in an administrative or office-based role.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong attention to detail and the ability to work accurately.
• Excellent organisational and time-management skills.
• Clear written and verbal communication skills.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices, matching them against purchase orders.
• Prepare month-end supplier payment file and record approvals.
• Reconcile supplier statements against creditors ledger and resolve queries.
• Process changes to supplier banking details per procedures.
• Place stock orders with General Manager and Operations Managers.
• Record stock received/issued and participate in stock counts.
• Respond to ad hoc requests for financial and administrative support.
• Manage company administration, including insurance, tolls and vehicle records.
• Maintain the office area, answer calls and greet visitors.
• Provide general administrative and occasional PA support to the General Manager.
• Keep employee records up to date (holidays, sickness, training).
• Maintain health and safety policies and records with the General Manager.
• Process weekly oil samples for shipment.
• Maintain equipment and PPE records and arrange servicing or replacement.
• Maintain contractor documentation (insurance, risk assessments, method statements).

Skills

MS Excel

MS Word

PowerPoint

Attention to detail

Time management

Communication

Job description

Administrator (Part-Time)

Location: Ballymount Road, Walkinstown, Dublin 12

Hours: Approximately 20 hours per week, four hours per day

Schedule: Monday to Friday, with flexible morning or afternoon hours

About The Role

We are looking for an organised and dependable part-time Administrator to support the day-to-day running of our Ballymount operation.

This is a varied role covering purchasing, supplier accounts, inventory control, general office administration, employee records and health and safety documentation. You will work closely with the General Manager and Operations Managers while providing administrative support across the wider business.

What You’ll Be Doing

• Raise purchase orders for stock and non-stock purchases
• Process purchase invoices, matching them against purchase orders and goods received notes
• Prepare the month-end supplier payment file and record approved one-off payments
• Reconcile supplier statements against the creditors ledger and resolve supplier queries
• Process approved changes to supplier banking details in line with company procedures
• Place stock orders in conjunction with the General Manager and Operations Managers
• Record stock received and issued and participate in quarterly stock counts
• Respond to ad hoc requests for financial and administrative support
• Manage company administration, including insurance, tolls and vehicle records
• Maintain the office area, answer telephone calls and act as the first point of contact for visitors
• Provide general administrative and occasional PA support to the General Manager
• Keep employee records up to date, including holidays, sickness absence and training
• Maintain health and safety policies and records in conjunction with the General Manager
• Process weekly oil samples for shipment
• Maintain records of issued equipment, including gas monitors, mobile phones and PPE, arranging servicing or replacement when required
• Maintain contractor documentation, including insurance certificates, risk assessments and method statements

About You

The ideal Administrator will have:

• At least two years’ experience in an administrative or office-based role
• Confidence using Microsoft Excel, Word and PowerPoint
• Strong attention to detail and the ability to work accurately
• Excellent organisational and time-management skills
• The ability to prioritise tasks and meet deadlines
• Clear written and verbal communication skills
• The confidence to work independently while contributing to a wider team
• A flexible approach and willingness to support different areas of the business when required
• Previous experience with purchasing, supplier accounts or inventory administration would be an advantage

This part-time Administrator position would suit someone looking for consistent weekday hours with the flexibility to work mornings or afternoons.

About You

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)