Part-Time Admin & Purchasing Coordinator

Greenstar; Dublin; On-site; EUR 17,000 - 22,000; Part time

Job summary

Panda is seeking an organised, dependable part-time Administrator to support the Ballymount operation. The role covers purchasing, supplier accounts, inventory control, and general administration, reporting to the General Manager and Operations Managers.

You will handle records for employees, health and safety, and provide occasional PA support, with a Monday–Friday schedule and flexible morning/afternoon hours.

Qualifications

• This role requires at least two years’ administrative or office experience.
• Proficiency with Microsoft Excel, Word and PowerPoint is essential.
• Strong attention to detail and the ability to work accurately and autonomously.

Responsibilities

• Raise purchase orders for stock and non-stock purchases.
• Process purchase invoices and match them to POs and goods received notes.
• Prepare month-end supplier payment file and record approved one-off payments.
• Reconcile supplier statements and resolve queries.
• Process changes to supplier banking details per procedures.
• Place stock orders with General Manager and Operations Managers.
• Record stock received/issued and participate in quarterly counts.
• Provide financial and administrative support as needed.
• Maintain office administration, insurance, tolls and vehicle records.
• Answer phones, greet visitors and provide PA support to the GM.
• Keep employee records up to date and maintain health and safety documentation.

Skills

Excel

Word

PowerPoint

Attention to detail

Organisational skills

Time management

Communication

Independence

Flexible

Purchasing experience

Job description

Panda is seeking an organised, dependable part-time Administrator to support the Ballymount operation. The role covers purchasing, supplier accounts, inventory control, and general administration, reporting to the General Manager and Operations Managers.

You will handle records for employees, health and safety, and provide occasional PA support, with a Monday–Friday schedule and flexible morning/afternoon hours.