PA - Property

WILLIAM FRY LLP; Dublin; On-site; EUR 40,000 - 55,000; Full time

Job summary

William Fry LLP in Dublin is hiring an experienced Personal Assistant to provide comprehensive administrative and secretarial support to Partners and Associates. The role requires discretion, precision, and a proactive approach to daily operations.

Responsibilities include managing diaries, arranging travel, preparing business packs, handling invoicing, and maintaining electronic and paper filing. A minimum of four years as a Legal PA/Secretary is required, with strong MS Office skills.

Qualifications

• Minimum of 4 years’ experience as a Legal PA/Secretary supporting senior staff.
• Advanced working knowledge of MS Word, Outlook, Excel & PowerPoint.
• Experience with document management, billing and digital dictation systems.
• Ability to efficiently re-prioritise tasks and manage competing demands.
• Discreet, professional approach with a team-focused mindset and eagerness to learn.

Responsibilities

• Managing complex diaries, scheduling meetings, appointments and travel arrangements.
• Preparing detailed travel and Business Development packs for business trips tailored to the trip and contacts.
• Producing and amending high quality documentation from dictation and drafts to house style.
• Overseeing the billing process from start to finish.
• Compiling Business Development documentation for new client meetings, including research and bios.
• Entering and reporting on Business Development data in the Interaction CRM system.
• Managing emails, calendars and contacts for Partners/Associates, prioritising and responding to emails.
• Accurately managing all filing, including electronic and paper files.
• Providing general administrative support such as printing, posting, photocopying and scanning.
• Ad hoc duties as required by the Partners/Associates.

Skills

MS Word

Outlook

Excel

PowerPoint

Document management

Billing processes

Dictation systems

Prioritisation

Discretion

Team collaboration

Tools

CRM system

Job description

We are seeking an experienced Personal Assistant (PA) to join our firm. The successful candidate will provide comprehensive administrative and secretarial support to our Partners and Associates, ensuring the efficient operation of daily activities. This position requires a professional who can manage a variety of responsibilities with precision and discretion, contributing to the firm's overall success.

Key Responsibilities

In this role, you will be responsible for:

• Managing complex diaries, scheduling meetings, appointments and travel arrangements
• Preparing detailed travel and Business Development packs for business trips, as and when required, that include all necessary information to support the Partner(s)/Associate(s) whilst away - these packs should be tailored to the specific purpose of the trip and the clients or contacts involved
• Producing and amending high quality documentation from digital dictation and hand-written drafts, adhering to the William Fry house style
• Overseeing the billing process from start to finish
• Compiling Business Development documentation for new client meetings, including conducting research, compiling bios and gathering relevant company information
• Entering and reporting on Business Development data in our Interaction CRM system
• Managing emails, calendars, and contacts for the Partner(s)/Associate(s), prioritising and responding to emails whilst maintaining an organised contact databas
• Accurately managing all filing, including both electronic and paper files, ensuring all documentation is filed accurately and promptly
• Providing general administrative support such as printing, posting, photocopying and scanning, ensuring all administrative duties are completed efficiently and to a high standard
• Ad hoc duties as and when required by the Partner(s)/Associate(s) within assigned allocation

The Person

• You have a minimum of 4 years’ experience as a Legal PA/Secretary supporting senior staff
• You have advanced working knowledge of MS Word, Outlook, Excel & PowerPoint
• You have experience working with document management, billing and digital dictation systems
• You have the ability to efficiently re-prioritise tasks, as and when required
• You have a flexible approach to your work and can effectively prioritise tasks in order of importance
• You always act in a discreet/confidential manner
• You can demonstrate a team focus and willingness and flexibility to assist others when required
• You are eager to learn/develop skills and knowledge to continually improve

About Us

William Fry LLP is one of Ireland’s leading corporate law firms with offices in Dublin, Cork, London, San Francisco, and New York. We have over 310 legal and tax professionals and approximately 500 staff. Our client-focused service combines technical excellence with commercial awareness and a practical, constructive approach to business issues. We advise leading domestic and international corporations, financial institutions, and government organizations.

William Fry is an equal opportunity Employer committed to recruiting people from diverse backgrounds and building an inclusive culture which harnesses the unique perspectives and skills of our people to deliver award winning innovative solutions to our clients. We are proud to be accredited as Investors in Diversity by the Irish Centre for Diversity. Please let us know if you require specific arrangements during the recruitment process. We'll do everything we can to support you. All information disclosed will be kept confidential.