PA - Banking

WILLIAM FRY LLP; Dublin; On-site; EUR 30,000 - 45,000; Full time

Job summary

William Fry LLP, a leading Irish corporate law firm, seeks a Legal PA/Secretary to support senior staff in our Dublin office. The role involves producing high quality documents, managing billing and calendars, and handling confidential information with discretion.

Ideal candidates will have 2+ years’ experience, strong MS Word/Outlook/Excel/PowerPoint skills, and experience with document management, billing systems and digital dictation. A flexible, proactive team player is essential.

Qualifications

• Minimum 2 years’ experience as a Legal PA/Secretary.
• Advanced MS Word, Outlook, Excel & PowerPoint.
• Experience with Document Management and Billing Systems.
• Experience with Digital Dictation.
• Ability to re-prioritise tasks while maintaining confidentiality.
• Willingness to take ownership and work flexibly.

Responsibilities

• Producing and amending high quality documentation from digital dictation and handwritten drafts.
• Taking ownership of monthly, quarterly & yearly Billing requirements for Partners and Fee Earners.
• Monitoring and managing Partners and Fee Earner emails, calendars, and contacts.
• Accurately managing all filing, including e-filing.
• Diary/Travel management.
• General administration including printing, posting, photocopying & scanning.
• Entering and reporting on Business Development data in our Interaction CRM system.
• Compiling Business Development documentation for new client meetings (e.g., research, client bios and company information).

Skills

Legal secretary

MS Word

Outlook

Excel

PowerPoint

Billing systems

Document management

Digital dictation

Discretion

Prioritisation

Tools

MS Office

Job description

Reporting to: Partners in the department

The Team

William Fry’s top tier Banking and Finance department advises on all types of domestic and cross border financing transactions in the public and private lending markets. Our clients include Irish and international commercial banks, investment banks, direct lenders, corporates, sponsors, institutional and family offices, investment funds and semi-states. Our approach is partner-led and client-focused with an emphasis on actively driving and managing transactions while providing pragmatic, tailored solutions for our clients. This is supported by a deep industry knowledge and commercial awareness with extensive experience built up as a long standing leading advisor in the Irish legal market

The Role

In this role you will be responsible for

• Producing and amending high quality documentation from digital dictation and hand-written drafts following the William Fry House Style.
• Taking ownership of monthly, quarterly & yearly Billing requirements for your Partners and Fee Earnes.
• Monitoring and managing your Partners and Fee Earner emails, calendars, and contacts.
• Accurately managing all filing, including e-filing.
• Diary /Travel management.
• General administration including printing, posting, photocopying & scanning.
• Entering and reporting on Business Development data in our Interaction CRM system.
• Compiling Business Development documentation for new client meetings (e.g., research, client bios and company information).

The Person

• You have a minimum of 2 years’ experience as a Legal PA/Secretary supporting senior staff.
• You have advanced working knowledge of MS Word, Outlook, Excel & PowerPoint.
• You have experience working with Document Management and Billing Systems.
• You have experience working with Digital Dictation systems.
• You have an ability to re-prioritise tasks when required.
• You have a flexible approach to your work.
• You can effectively prioritise tasks in order of importance.
• You have the ability to use initiative / skills to bring about a solution to a problem/isue.Y
• ou have the ability to always act in a discreet/confidential manner.
• You have the willingness to take ownership of the requirements of the role.
• You can demonstrate a team focus and willingness and flexibility to assist others when required.
• You are eager to learn/develop skills and knowledge to continually improve.

About us

William Fry is a leading Irish corporate law firm with offices in Dublin, Cork, London, New York and San Francisco. We have over 350 legal and tax professionals and over 500 staff. Our experts are consistently ranked as top tier by all international legal directories.

At William Fry we bring our clients a quality of thinking that goes beyond technical excellence – an instinct for seeing what others do not. We examine every angle to uncover opportunity hiding within complexity – with a depth of leading specialists who understand business as well as law. We are relentless in finding a way for our clients to succeed, helping them to see around corners, navigate challenges and seize opportunities. Our will to win is matched only by that of our clients.

Our purpose

Our people are driven by finding a way for our clients to succeed. This is the defining principle by which we work. Our clients are, and always will be, at the centre of everything we do. The relationships we build, the challenges we help solve, and the value we create for our clients is what drives us.

Our Commitment to Inclusion

William Fry is committed to creating a diverse and inclusive workplace where everyone can thrive. We welcome talent from all backgrounds and value the different perspectives, experiences and skills our people bring to our firm and our clients.

Please let us know if you require specific arrangements during the recruitment process. We'll do everything we can to support you. All information disclosed will be kept confidential.

William Fry | Your perspective needs ours