PA - Corporate

WILLIAM FRY LLP; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

William Fry LLP in Dublin is seeking a Personal Assistant to provide executive-level administrative and secretarial support to our Partners and Associates. The role covers calendar management, travel planning, document production, billing processes and cross‑team coordination.

The successful candidate will handle confidential information with discretion, work across multiple time zones, and support the wider PA team. Strong IT skills and proactivity are essential to maintain operate efficiently.

Qualifications

• Experience providing secretarial support to senior stakeholders.
• Highly organised with the ability to manage high volumes and re-prioritise.
• Demonstrates discretion when handling confidential information.

Responsibilities

• Provide executive-level administrative support to Partners and Associates.
• Manage Partner emails, calendars and co-ordinate meetings across time zones.
• Proactively manage and optimise executive schedules and travel plans.
• Prepare client reports, travel packs and business development documents.
• Prepare reports, documents and presentations; assist in strategic initiatives.
• Handle inquiries from internal and external stakeholders with professionalism.

Skills

Executive support

Calendar management

Travel coordination

Billing administration

Discretion & confidentiality

Communication skills

Tools

Microsoft Office 365

Job description

We are currently recruiting for a Personal Assistant (PA) to join our firm. The successful candidate will provide comprehensive administrative and secretarial support to our Partners and Associates, ensuring the efficient operation of daily activities. This position requires a professional who can manage a variety of responsibilities with precision and discretion, contributing to the firm's overall success

The Role

• Provide executive-level administrative support to the Senior Partner(s), as well as an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
• Monitor and manage Partner emails and calendars, coinciding with the thorough planning of meetings and events across multiple time zones.
• Proactively manage and optimise executive schedules in accordance with business priorities.
• Extensive travel management including the preparation of client reports and travel packs for all trips and client interaction.
• Compile business development documentation for new client meetings e.g. research, client bios and company information.
• Prepare professional reports, documents, and presentations and assist in strategic initiatives.
• Serve as a point of contact for internal and external stakeholders, handling enquiries on behalf of the Partner and wider allocation.
• Handle sensitive and confidential information with professionalism and discretion.
• Build and maintain strong working relationships across all teams and departments.
• Manage the monthly billing processes for given allocation, to include time allocation and invoice preparation (commercial billing experience is essential).
• Manage all expenses, ensuring submissions are made on time and with the highest level of accuracy.
• Work with the full Microsoft Office suite, updating presentations as and when requested and producing high quality documentation from hand-written drafts, following the William Fry LLP house styl
• Support and cover the wider PA population within designated practice group, as and when required.
• Ad hoc duties, as and when requested.

The Person

• Extensive, proven experience providing secretarial support to senior stakeholders.
• Highly organised with the ability to manage high volumes and work, re-prioritising as and when required.
• Uses initiative to problem solve, in a calm and methodical way.
• Proven experience working with highly sensitive information in a discreet and confidential manner.
• Demonstrates a high level of flexibility and willingness to assist others within the group, as and when required.
• Drive and determination to continuously make role improvements, eager to develop skills and own personal development.
• Well-developed IT skills, including proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and the ability to use them effectively to improve performance and communications.
• Exceptional attention to detail and written/verbal communications skills.
• Acts in a professional and assertive manner, displaying strong interpersonal abilities.
• Proactive, resourceful and able to work both independently and collaboratively.

About us

William Fry is a leading Irish corporate law firm with offices in Dublin, Cork, London, New York and San Francisco. We have over 350 legal and tax professionals and over 500 staff. Our experts are consistently ranked as top tier by all international legal directories.

At William Fry we bring our clients a quality of thinking that goes beyond technical excellence – an instinct for seeing what others do not. We examine every angle to uncover opportunity hiding within complexity – with a depth of leading specialists who understand business as well as law. We are relentless in finding a way for our clients to succeed, helping them to see around corners, navigate challenges and seize opportunities. Our will to win is matched only by that of our clients.

Our purpose

Our people are driven by finding a way for our clients to succeed. This is the defining principle by which we work. Our clients are, and always will be, at the centre of everything we do. The relationships we build, the challenges we help solve, and the value we create for our clients is what drives us.

Our Commitment to Inclusion

William Fry is committed to creating a diverse and inclusive workplace where everyone can thrive. We welcome talent from all backgrounds and value the different perspectives, experiences and skills our people bring to our firm and our clients.

Please let us know if you require specific arrangements during the recruitment process. We'll do everything we can to support you. All information disclosed will be kept confidential.

William Fry | Your perspective needs ours