Operations & HR assistant

Watt Footprint Ltd; Dublin; Hybrid; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Health Plan

23 days annual leave + bank holidays +

Birthday off

Job summary

Watt Footprint Ltd seeks a highly organised Assistant to the Head of Operations to support day-to-day activities. The role combines executive support, office management, and HR administration, working with the Head of Operations to keep priorities on track in a fast-growing company.

Remote role with regular meetings in Dublin and Mullingar. The successful candidate will manage multiple priorities, handle confidential information, and contribute to process improvements across the business.

Qualifications

• 3+ years in an EA/Office Manager/Operations support role.
• Experience handling HR admin and onboarding processes.
• Excellent organizational and time management skills.

Responsibilities

• Provide executive support to the Head of Operations, coordinating meetings and key actions.
• Manage HR administration across the employee lifecycle, including recruitment coordination and onboarding.
• Produce reports, minutes, and business documentation to deadlines.
• Track operational actions and projects, ensuring accountability and deadlines.

Skills

Executive support

Office management

HR administration

Organization

Time management

Communication

Confidentiality

MS Office/Cloud

Tools

MS Office

Cloud-based systems

Job description

We are seeking a highly organised, proactive, and dependable Assistant to the Head of Operations to support the smooth running of Watt Footprint's day-to-day operations.

This is a varied role combining executive support, office management, and HR administration. You will work closely with the Head of Operations to ensure priorities stay on track, business operations run efficiently, and the wider team has the support they need to perform at their best.

This role requires someone who enjoys taking ownership, can work independently, and is comfortable managing multiple priorities in a fast-paced, growing business.

Remote role but will need to attend regualar meetings in Dublin and Mullingar

Responsibilities

Provide executive support to the Head of Operations, ensuring priorities, meetings and key actions are organised and delivered on time.

Manage HR administration across the employee lifecycle, including recruitment coordination, onboarding, employee records, annual leave, and employment documentation.

Produce accurate reports, presentations, meeting minutes, and business documentation to agreed deadlines.

Track operational actions and projects, ensuring owners are held accountable and deadlines are met.

Maintain accurate business records and identify and implement improvements to administrative processes and business efficiency.

Required Skills & Experience

Minimum 3 years' experience in an Executive Assistant, Office Manager, Operations Coordinator, HR Generalist, or similar business support role.

Demonstrable experience independently managing office operations and HR administration.

Excellent organisational and time management skills, with the ability to manage multiple competing priorities while consistently meeting deadlines.

Strong written and verbal communication skills, with experience preparing professional business documentation.

High attention to detail and experience handling confidential information with discretion and professionalism.

Proficient in Microsoft Office and modern cloud-based business systems, with the ability to quickly learn new software.

A proactive, solutions-focused approach with the confidence to work independently and take ownership of tasks.

Company Benefits

Base salary of €35,000 - 40,000

Monthly team workshops and social events

23 days annual leave + bank holidays + your birthday off

Employer-funded Health Plan

Our Culture:

At Watt Footprint, we are united by our core values:

Do It Right: We ensure a holistic view, doing it right from the start and setting our team and clients up for success.

Adapt and Innovate: We challenge the norm and adapt to achieve the best results every time.

Don't be an Activist, be an Actionist: We deliver real energy savings, taking action today for tomorrow's success.

Open and Transparent: Effective communication and a transparent, open-book approach are key to our project delivery.

Team Players: We build trust and support within the team, embracing collaboration.