Operations Coordinator

Cpl Group; Dublin; On-site; EUR 34,000 - 46,000; Full time

Job summary

Cpl Group is seeking an Operations Coordinator for a leading university in Dublin. The role provides comprehensive administrative support to the Head of Department, with responsibilities spanning diary management, travel coordination, and conference logistics.

You will also handle supplier setup, purchasing, invoicing and expenses in Agresso, and support teaching delivery across the undergraduate curriculum.

Qualifications

• Experience providing comprehensive administrative support to senior staff.
• Proven ability to manage calendars, emails and travel arrangements.
• Experience handling supplier setup, purchasing and invoicing.
• Experience supporting teaching delivery and assessment coordination.
• Familiarity with budgeting and financial transactions in a university context.

Responsibilities

• Provide admin support to Head of Department including diary and email management.
• Coordinate travel, prepare presentations and assist conference logistics.
• Support Department finances: supplier setup, purchasing, invoicing and expenses in Agresso.
• Assist Teaching Team with undergraduate curriculum administration.
• Coordinate onboarding for staff and students, including IDs and workstations.
• Support researchers and research activities as needed.
• Organize meetings, minutes, actions and annual department report for the university.

Skills

Diary management

Travel coordination

Expense management

Stakeholder communication

Tools

Agresso

Job description

Operations Coordinator Required For Leading University In Dublin 9 - 40K, Must be available to start asap

Key Responsibilities

• Provide comprehensive administrative support to the Head of Department, including diary and email management, travel coordination, presentation preparation, and assistance with conference logistics.

• Deliver end-to-end administrative support to the Department, including processing financial transactions such as supplier setup, purchasing, invoicing, and expense management using Agresso.

• Support the Teaching Team in the coordination and administration of teaching delivery across the undergraduate curriculum.

• Responsibilities include organizing and compiling assessments, assisting Year 2 and Module Leads with blueprints, tracking and disseminating deadlines, uploading assessments, and inputting documents.

• Coordinate onboarding and support for new and existing staff and students, including setup of IDs, workstations, laptops, and annual lecturer transitions.

• Provide administrative support to researchers and research activities

• Support the organization and administration of departmental, strategic, and teaching meetings, including minute-taking, tracking actions, and compiling the department's annual report for RCSI.

• Serve as a liaison between the department and internal university support services to facilitate smooth operations.

• Assist in developing and maintaining departmental website content and social media platforms.

• Arrange venues and catering for departmental meetings, teaching sessions, and events.

• Monitor and manage departmental and research budgets effectively.

Contact Lauren

#CplOS25