Operations Coordinator — University Admin & Research Support

Cpl Group; Dublin; On-site; EUR 34,000 - 46,000; Full time

Job summary

Cpl Group is seeking an Operations Coordinator for a leading university in Dublin. The role provides comprehensive administrative support to the Head of Department, with responsibilities spanning diary management, travel coordination, and conference logistics.

You will also handle supplier setup, purchasing, invoicing and expenses in Agresso, and support teaching delivery across the undergraduate curriculum.

Qualifications

• Experience providing comprehensive administrative support to senior staff.
• Proven ability to manage calendars, emails and travel arrangements.
• Experience handling supplier setup, purchasing and invoicing.
• Experience supporting teaching delivery and assessment coordination.
• Familiarity with budgeting and financial transactions in a university context.

Responsibilities

• Provide admin support to Head of Department including diary and email management.
• Coordinate travel, prepare presentations and assist conference logistics.
• Support Department finances: supplier setup, purchasing, invoicing and expenses in Agresso.
• Assist Teaching Team with undergraduate curriculum administration.
• Coordinate onboarding for staff and students, including IDs and workstations.
• Support researchers and research activities as needed.
• Organize meetings, minutes, actions and annual department report for the university.

Skills

Diary management

Travel coordination

Expense management

Stakeholder communication

Tools

Agresso

Job description

Cpl Group is seeking an Operations Coordinator for a leading university in Dublin. The role provides comprehensive administrative support to the Head of Department, with responsibilities spanning diary management, travel coordination, and conference logistics.

You will also handle supplier setup, purchasing, invoicing and expenses in Agresso, and support teaching delivery across the undergraduate curriculum.