Office Operations & Administration Coordinator

SmartRecruiters, Inc.; Cork; On-site; EUR 26,000 - 38,000; Full time

Job summary

Aramark in Cork, Ireland is seeking an organised Administrator to join our team on a permanent basis. You will manage day-to-day office operations, support multiple departments, and ensure efficient administrative practices to keep the organisation running smoothly.

The role requires proficiency in Microsoft Office, excellent communication, and strong organisational skills to handle confidential information with discretion.

Qualifications

• Proven experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Meticulous attention to detail and accuracy in all tasks.

Responsibilities

• Manage office schedules, appointments, and calendar systems for senior staff and departments.
• Prepare, format, and maintain accurate documentation, reports, and correspondence.
• Implement and maintain effective filing systems, both physical and digital, ensuring easy retrieval of information.
• Provide administrative support to multiple departments and stakeholders, responding promptly to requests.
• Perform data entry tasks with precision and maintain accurate records and databases.
• Coordinate office services, including facilities management, supplies ordering, and vendor liaison.
• Handle incoming and outgoing communications, including email management and telephone enquiries.
• Assist with the organisation and coordination of meetings, events, and conferences.
• Support the induction process for new staff members and provide general office guidance.
• Identify process improvements and implement solutions to enhance administrative efficiency.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Skills

Communication skills

Organisational skills

Time management

Attention to detail

Tools

Microsoft Office Suite

Data entry

Calendar management

Documentation

Job description

Aramark in Cork, Ireland is seeking an organised Administrator to join our team on a permanent basis. You will manage day-to-day office operations, support multiple departments, and ensure efficient administrative practices to keep the organisation running smoothly.

The role requires proficiency in Microsoft Office, excellent communication, and strong organisational skills to handle confidential information with discretion.