Administrator

SmartRecruiters, Inc.; Cork; On-site; EUR 26,000 - 38,000; Full time

Job summary

Aramark in Cork, Ireland is seeking an organised Administrator to join our team on a permanent basis. You will manage day-to-day office operations, support multiple departments, and ensure efficient administrative practices to keep the organisation running smoothly.

The role requires proficiency in Microsoft Office, excellent communication, and strong organisational skills to handle confidential information with discretion.

Qualifications

• Proven experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Meticulous attention to detail and accuracy in all tasks.

Responsibilities

• Manage office schedules, appointments, and calendar systems for senior staff and departments.
• Prepare, format, and maintain accurate documentation, reports, and correspondence.
• Implement and maintain effective filing systems, both physical and digital, ensuring easy retrieval of information.
• Provide administrative support to multiple departments and stakeholders, responding promptly to requests.
• Perform data entry tasks with precision and maintain accurate records and databases.
• Coordinate office services, including facilities management, supplies ordering, and vendor liaison.
• Handle incoming and outgoing communications, including email management and telephone enquiries.
• Assist with the organisation and coordination of meetings, events, and conferences.
• Support the induction process for new staff members and provide general office guidance.
• Identify process improvements and implement solutions to enhance administrative efficiency.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Skills

Communication skills

Organisational skills

Time management

Attention to detail

Tools

Microsoft Office Suite

Data entry

Calendar management

Documentation

Job description

We are seeking an organised and professional Administrator to join our team in Cork, Ireland. This is a permanent position offering the opportunity to provide essential administrative support to our organisation. The successful candidate will be responsible for managing day‑to‑day office operations, supporting various departments, and ensuring smooth organisational functioning through efficient administrative practices.

• Manage office schedules, appointments, and calendar systems for senior staff and departments Prepare, format, and maintain accurate documentation, reports, and correspondence
• Implement and maintain effective filing systems, both physical and digital, ensuring easy retrieval of information Provide administrative support to multiple departments and stakeholders, responding promptly to requests Perform data entry tasks with precision and maintain accurate records and databases Coordinate office services, including facilities management, supplies ordering, and vendor liaison
• Handle incoming and outgoing communications, including email management and telephone enquiries Assist with the organisation and coordination of meetings, events, and conferences Support the induction process for new staff members and provide general office guidance Identify process improvements and implement solutions to enhance administrative efficiency Maintain confidentiality and handle sensitive information with professionalism and discretion

Qualifications

**Required Skills and Experience:** Proven experience in an administrative or office support role Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent written and verbal communication skills Strong organisational and time management abilities Meticulous attention to detail and accuracy in all tasks

• Ability to manage multiple priorities and meet deadlines Competent data entry skills with a high degree of accuracy Professional demeanour and ability to work effectively with diverse stakeholders Problem‑solving capabilities and proactive approach to challenges **Desirable Skills and Experience:** Experience with administrative software, databases, or management systems
• Familiarity with office procedures, protocols, and best practices Experience working in a corporate or professional environment Knowledge of email management systems and digital filing structures Ability to multitask effectively in a fast‑paced office setting Experience providing support during the induction of new employees Understanding of confidentiality and data protection principles

Additional Information

About Aramark
Aramark Ireland is a leader in food, facilities, and workplace services, supporting clients across healthcare, education, business, and the public sector. With over 40 years in Ireland and more than 8,000 colleagues across Ireland and Northern Ireland, we are committed to service excellence, innovation, sustainability, and creating meaningful experiences for our clients, colleagues, and communities.

Aramark is committed to creating a diverse and inclusive workplace and welcomes applications from all candidates.