Office Manager (Maternity Cover)

PEMBROKE PRIVACY LIMITED; Dublin; Hybrid; EUR 40,000 - 55,000; Full time

Job summary

PEMBROKE PRIVACY LIMITED in Dublin invites an organised Office Manager to join full-time on a maternity cover contract. The role is hybrid, requiring presence in the office two to three days per week and eligibility to work in Ireland through 31 December 2027.

You will run day-to-day office operations, support the team, coordinate diaries, and help with project coordination, aiming to improve efficiency. This is a hands-on role ideal for a proactive professional who enjoys ownership and teamwork.

Qualifications

• Prior experience in an office management/administration role in professional services.
• Experience coordinating diaries, meetings and schedules.
• Strong administrative, organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and take ownership.
• Proactive team player with good interpersonal skills.
• Proficient in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Oversee day-to-day office operations.
• Provide admin and operational support to the team.
• Coordinate diaries, meetings and team activities.
• Monitor priorities and follow up on actions.
• Maintain accurate records and office information.
• Support project coordination activities and deadlines.
• Identify ways to improve office organisation and efficiency.

Skills

Office management

Administration

Time management

Diary coordination

Communication skills

Teamwork

Microsoft 365

Project coordination

Education

Project management qualification

Tools

Outlook

Excel

Word

Microsoft 365

Job description

Block C, Block C, 112-114 St Stephen's Grn, Dublin 2, D02 TD28

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Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

About the roleWe are seeking an organised, proactive and enthusiastic Office Manager to join our team immediately on a full‑time basis for a one-year maternity cover contract. We work in a hybrid environment, with an expectation of being in the office two to three days per week. Applicants must be eligible to work in Ireland until 31 December 2027. The successful candidate will play a key role in the day‑to‑day running of the office, providing administrative support to the team, coordinating schedules, and ensuring that office activities operate smoothly and efficiently. This is a varied position suited to someone who enjoys taking ownership, is comfortable managing competing priorities and works well as part of a team. It also offers the opportunity to build project management and project coordination experience. There may be an opportunity to remain with the organisation beyond the maternity cover period in an Assistant Project Manager role.

Key responsibilities

• Oversee the day‑to‑day organisation and smooth running of the office
• Provide administrative and operational support to the wider team
• Coordinate diaries, meetings, schedules and team activities
• Monitor priorities and follow up on actions to support timely completion
• Maintain accurate records, documents and general office information
• Act as a helpful and professional point of contact for colleagues and other stakeholders
• Support project coordination activities, deadlines and deliverables as required
• Identify practical ways to improve office organisation and efficiency

Experience and skills required

• Previous experience in an office management, administration or team support role in a professional services, consultancy or similar office environment
• Experience managing the day‑to‑day organisation of an office or busy working environment
• Strong administrative, organisational and time‑management skills
• Experience coordinating diaries, meetings and schedules
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accurate work
• The ability to manage several priorities and respond effectively when requirements change
• A proactive approach, with the confidence to take ownership and identify what needs to be done
• Good interpersonal skills and the ability to work collaboratively as part of a team
• Competence in Microsoft Office or Microsoft 365, particularly Outlook, Word and Excel
• An interest in developing project management and project coordination skills

Desirable experience

• Previous experience supporting projects or project teams
• Experience coordinating project activities, deadlines or deliverables
• Exposure to project management tools, processes or methodologies

Qualifications

Relevant administrative, office management or project coordination experience is more important than formal qualifications. A project management qualification or relevant training would be an advantage, but is not essential.

• This vacancy is suitable for Remote/Blended working
• Sector: professional, scientific and technical activities

Career Level

• Managerial